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General Room: Good evening, everyone

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General Room: I'd like to call to order this evening's Westland Wilsonville School Board Meeting. I will pass it to Director Douglas to call roll, please. Thank you. Director, shoemaker. Here, director, sloop here, chair Taylor. Here, vice chair Wyatt.

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General Room: Director Vidal. Here. Thank you.

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General Room: All right.

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General Room: We have a request from vice chair. Wyatt.

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General Room: Yes.

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General Room: in looking at the agenda for this evening, I was just thinking about what a busy time of the year it is, and I know that there are a lot of people who are here that are really interested in, especially our long range plan draft. And so I wanted to see if I could make a motion to rearrange the agenda, so we would move

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General Room: the Department of Operations report up on the agenda to be the 1st item under board business and then immediately following that, go into public comment. And so our citizen member of the Long range planning committee who's here to report out on the long range plan, as well as any parents who are here to respond to that have a chance to participate, and then hopefully get home

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General Room: at a little earlier hour, because I know we started late. So I think my motion is to to move. The the

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General Room: the Department of Operations report up in the agenda to be the 1st item under board business, second item, then being public comment, and then continuing with the remainder of the agenda if I had a second.

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General Room: And do we have a second, a second?

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General Room: All right, any questions or any concerns by any of the other board members of

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General Room: shifting that up to allow the Lrp. To

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General Room: give the presentation prior to public comment.

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General Room: Would you shifting it up to right now, or after the high school. No shifting up for the 1st item of board business versus yeah. Yeah. Public comment. Got it? Thanks. So it'll be right before it.

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General Room: Okay, you good with that.

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General Room: Okay, Director Douglas, Director Schumacher. Aye, director, sloop. Aye, chair. Aye, vice chair, Wyatt. Aye, Director Vidal. Aye, thank you.

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General Room: All right, thank you for that vice chair, white and I will make the adjustment.

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General Room: and if I make a mistake when we get there.

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General Room: please, one of you correct me.

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General Room: So

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General Room: all right. Well, good to see everyone. Thanks for coming out, and we apologize for being a few minutes late. We have a marathon day today. We started about 4 o'clock, had executive session work session. And now

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General Room: board meeting. So we've been here for quite some time.

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General Room: We'll jump right into it and we're gonna get started with our district communications and we're gonna invite up

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General Room: from Riverside High School. Lucia Karamba.

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General Room: Hello, Dr. Ludwig, and board members. My name is Asia. I'm sorry I was unable to attend the last meeting. I'm so thankful to be here again.

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General Room: From November we had our information night on November 13th we had a great turnout for our 1st meeting, and are looking forward to our next info meet in late January. These meetings are an opportunity for potential students to come and learn more about RHS tour the building and connect with current students and parents.

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General Room: As we all know that in November we had our Thanksgiving break. It was a great time to rest our brains before we get back into the final stretch of school before 2025,

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General Room: and now we only have 2 weeks left until our break

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General Room: fall sports have officially ended, bringing in a new season. Our winter sports include swim team

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General Room: boys and girls, basketball, wrestling, and snowboarding.

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General Room: The swim team in boys, basketball have already had their 1st meet and game last Wednesday on December 4.th

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General Room: Both of them had great success.

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General Room: Girls. Basketball, which is a co-OP with Riverdale, has its 1st game this week, and the wrestling gets started with their tournament on Saturday. The boys basketball has another home game tonight, and many people went to go and support them.

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General Room: As Christmas break into New Year is rapidly approaching, so is Finals Week.

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General Room: All of our teachers are starting to prepare for the end of the semester, including sending another progress report going out today to keep parents informed on how their student is doing. So far

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General Room: our band has been working very hard to produce a band concert that is taking place during January. I encourage everyone to go check them out. They will be performing on January 10, th at the Youth Music Project in Westland.

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General Room: The Rotary Interact Club is working on bringing a peace poll to our campus, along with partnering with some of the middle schools, to also bring them one of their own.

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General Room: We have so far partnered with wood, Middle School and 3 Rivers Charter School to get them a peaceful and hopefully Avi Creek. In the near future

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General Room: broader interact are additionally going to support one global focus which is UN. Girl up to help girls education around the world, and one local focus which is donating to big brothers, big sisters to give them young mentorship in our community.

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General Room: Additionally, they are hosting a holiday party on December 17, th and encourages students to come. Celebrate the last bit of school of 2024.

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General Room: As you all know, Riverside is still working on getting a lot of things that other high schools might have already established.

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General Room: One of those things is a student merch store.

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General Room: Our marketing class teacher has worked very hard along with his marketing class and business club members to make riverside merch that was sold at the 1st basketball game. They worked to make hoodies and T-shirts, all on their own handmade, and made almost $200.

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General Room: Thank you so much for having me here tonight. I hope to see you next month.

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General Room: Thank you for that update. And from Westland High School. Adeline Hutchinson.

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General Room: Oh, me! Oh, okay, they have.

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General Room: They wrote down the wrong name. Mia, I you know what

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General Room: I apologize for that. Is there something different at all?

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General Room: yeah. Good evening, Westland Wilsonville School Board. I also apologize for not being able to attend last month. I'm sure Adeline did do a great job filling in last month, but I'm very excited to be back with you today, so I hope you all had a very nice Thanksgiving break.

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General Room: Throughout the month of November Westland held our annual canned food drive for the Westland food pantry in the Elks Club. Over the course of 3 weeks we set a new school record by collecting 6,817 cans to donate for those in need.

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General Room: Our Arts department has been very successful this past month. Our Thespians and band came together to produce their beautiful fall musical Cinderella. In addition, the Westland High School jazz ensemble won the 3 Rivers League Jazz contest on November 19th

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General Room: during the week of November 4, th our yearbook and journalism staff traveled to Philadelphia to attend the National High School journalism, Convention, attending sessions and competing in writing and design competitions. The green and gold Yearbook. This is our house won, 3rd in the nation, in the best, in show contest for publications, making Wesland High School history for the highest placing yearbook.

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General Room: During the same week 2 of our Westland High School mock trial teams traveled to Chicago for their mock Trial World championship.

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General Room: Our junior team placed 5th in the world, and our senior team placed 8th in the world.

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General Room: On November 21st Asb. Hosted, our annual clubs got talent competition.

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General Room: This competition is our own spin on the TV show. America's got talent where clubs can compete in a lip sync and dance for a chance to win the top prize of $500.

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General Room: Asb opened the show with our routine inspired by the movie trolls.

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General Room: Westland High School's Latino Student Union Japanese Culture Club, Thespians, Asian Pacific Islander Club, Chess Club, gender and Sexuality Alliance and black Student Union, all performed in the competition.

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General Room: After seeing all the clubs perform, the students of Westland high school became the judges of our competition, and voted for their favorite performance. This was a very successful and fun event for the entire school, and some students are now saying it's their favorite Asb event

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General Room: moving to the world of athletics. I am thrilled to announce that our Varsity football team won the 6 a State championships against Lake Oswego on Friday, November 29.th

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General Room: This is our football team's second time winning the State Championship in the past 3 years. We are so proud of them, and cannot wait to add their State championship banner to our collection in the gym.

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General Room: Our volleyball and girls soccer team, both placed 5th in state, our boys soccer team placed 9th in state, our boys cross country team placed 10th in state, and Eleanor Wyatt was the only member of our girls cross country team that ran at state. She placed 20 second and was the 1st freshman to cross the finish line.

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General Room: That concludes our fall sports season, but we are very excited to cheer on our wrestling swim girls and boys, basketball, competitive cheerleading, competitive dance and ski snowboard teams this winter sports season.

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General Room: while some of these teams have yet to start their season, the ones that have started have had a lot of success. Our boys basketball team has started their season strong by winning their 1st home game last Friday. Our cheer team has also had a strong start to the season, taking home 1st place at their 1st competition. Last Saturday.

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General Room: on November 20 second, I and 4 other junior members of Asb attended the 3 Rivers League leadership, Summit, hosted by Lake Oswego. We got to hear from a guest speaker from Newburgh High School and host, and attend breakout sessions to learn more about how other Trl schools hold assemblies and dances increase their school spirit, and more.

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General Room: We had a great time and are looking forward to more leadership summits in the future.

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General Room: With that that's all I have for you tonight. Thank you so much for having me, and I look forward to seeing you all next month.

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General Room: Thank you and my apologies again, mia

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General Room: And from Wilsonville High School. I think I'm going to get this one right.

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General Room: Carter Christensen.

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General Room: good evening, Dr. Ludwig and members of the School board on behalf of the leadership and Asb at Wilsonville. I would like to thank you for the opportunity to speak today. My name is Carter Christensen, and I am the Asb president at Wilsonville. I apologize for not being able to meet with you all so far this year, but now that the football season is officially over, I'll be able to fulfill my duties as the Asp President.

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General Room: This past month has been very busy with the fall sports season coming to a close, and many Wilsonville teams found themselves looking back at a highly successful season.

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General Room: The volleyball team became Nwok League Champs for the 7th year in a row and placed 6th in the State tournament.

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General Room: The boys cross country team were also nwalk champions with Liam wild placing 5th in the tournament

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General Room: state meet, and the girls side cross country team.

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General Room: Jaden Kite placed second along with the team, also placing second at the State meet.

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General Room: After a successful League season, the boys soccer team made it to the State semifinal match. Our girls soccer team became state champions for the 4th year in a row. They are only the 3rd team in Oregon history to accomplish this feat.

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General Room: Finally, to wrap up our fall sports season, our football team became back-to-back state champions. We are so proud of all of our fall sports teams and look forward to more success in this upcoming winter season.

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General Room: Last month our robotics team went to the capital city classic in California and made it to the quarterfinal match. They enjoyed the time to collaborate with teams from across the country, and felt like it was a great learning experience. While this isn't the primary season, it was a great opportunity to connect with other teams.

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General Room: After months of preparation our theater department's fall musical Anastasia had 2 very successful weekends

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General Room: in collaboration with our orchestra and band. They held 6 fantastic performances that were enjoyed by the entire Wilsonville community.

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General Room: Every night people filled the performing Arts center and came out smiling and joyous. Students who participated in the show said it was tons of fun and a great production

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General Room: before students went off to fall break. Our kids, making Mural Club, hosted their annual holiday bazaar on November 23, rd

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General Room: with over 120 local vendors filling our school gym. People from around the community enjoyed the festivities. Students volunteered from Wilsonville High school clubs, helped run craft tables and helped the event run smoothly.

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General Room: Funds from the bazaar will fund children at Ohsu's Doernbeckers Children's Hospital

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General Room: this year. Our leadership 2 class is partnering with snitcher cares to create a non-for-profit right here in the high school for every $1 we raise they match 10 times up to $77,500. Last month we came together as a class and decide to focus our non-for-profit care on assisting K. Through 12 students in the Portland Metro area

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General Room: to help start our fundraising mission. We help a highly successful

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General Room: hot cocoa stand at the holidays Bazaar. We look forward to more of the grant, making process and fundraising in the coming months, and then in December leadership 2 is also organizing a December drive with blooming boutique.

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General Room: We will be collecting new clothes, books and personal care items in life classes this month.

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General Room: this month. We are also celebrating our music departments with band, orchestra, and choir dual performances. On December 17, th 18, th and 19th we are excited to listen to the amazing work they have been practicing these past few months, and we invite you to come. Help us celebrate their hard work this month in the Performing Arts Center.

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General Room: Thank you for your time.

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General Room: Thank you.

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General Room: I guess every time I hear all 3 of you speak I feel like I'm not doing enough

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General Room: with everything that is going on. Thank you all for coming and sharing everything that's going on within your high schools.

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General Room: I'm always taken back by how talented

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General Room: our kiddos! Our fall fall sports are my favorite.

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General Room: I was a collegiate football player, so I and I understand the pressures of what that does for you. So welcome back

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General Room: a lot of pressure on athletes during the fall to to come and have to present and do this. So we

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General Room: such a you know, grateful thing for you to be able to make it finally.

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General Room: We as tradition, you haven't been here, Carter, but we allow you at this moment to exit, if you'd like to.

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General Room: or you are a more than more than welcome to stay here and watch the festivities.

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General Room: But if you'd like to go about your evening. This is the time that I give you some space to do that. So thank you guys again.

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General Room: we are having a student performance. So if you do want to hear the choir, you're welcome to stay for that.

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General Room: All right.

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General Room: That will move us right into recognitions, and I'm going to pass it to you, Dr. Ludwig.

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General Room: Thank you. As I mentioned earlier this evening, Dr. Spencer Imes is presenting at a conference in Colorado, so would love to be here to introduce this group. But in her stead I've asked if Principal Kelly Schmidt would just say a few words about our high school choral programs, and then introduce the group that you have presenting to you this evening.

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General Room: Absolutely. Good evening. Both or all of our high schools have

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General Room: let me just pull that up.

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General Room: So all 3 of our high schools have robust music programs. Westland and Wilsonville High School. Both have choir programs that have performance groups. And so the Westland High School Group is going to be performing for a group next week, and tonight we have the Wilsonville sold out acapella choir here. Their director, Karen Bohart, was unable to be with us with a little bit of a later start tonight.

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General Room: But what's amazing about this group of students is, they don't need a conductor. They do this on their own. So, like Carter said earlier, there's a winter celebration of our music programs

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General Room: this Wednesday and Thursday night at 7 o'clock, and it's a combination of our more advanced musicians in band, choir, and orchestra kind of commingling and playing together. So this is sold out. And who's going to get you guys started?

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General Room: Okay?

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General Room: Install.

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General Room: So yeah, it's not.

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General Room: Also if that helps

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General Room: no pets falling in. So and I turn back and then go down.

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General Room: So sometime

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General Room: down to the bottom, to the bottom, to the bottom, down to the bottom.

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General Room: Take me down, everybody down, take me down, down to the bottom, take me down.

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General Room: everybody down! Take me down, down to the bottom, to the bottom.

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General Room: take me down, everybody down! Take me down, down to the bottom. Take me down, everybody down! Take me down, down to the bottom, take me down, everybody down! Take me down, down to the bottom.

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General Room: It's awesome.

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General Room: How old!

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General Room: Take me down, down to the bottom. Take me down.

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General Room: everybody down! Take me down, down to the bottom, take me down!

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General Room: I'll take me back.

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General Room: Take me down, down the bottom, take me down, thank you. God!

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General Room: Down to the bottom.

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General Room: Oh, yeah.

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General Room: take me down, everybody down! Take me down.

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General Room: Thank you, guys so much for letting us perform for you.

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General Room: Wait before you leave. Wait, wait, wait! Come back in! Come back in! Come back in.

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General Room: We've got some accolades for you as well.

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General Room: We'd like to just say a few words if you can stick around for a moment.

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General Room: Okay.

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General Room: chair, Taylor, did you want to start? Did you have a few words for them, did you?

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General Room: We just want to be able to thank you. So come on back in the room. We've just got a couple of words for you. Don't slip away too close. We know that you've got school and homework, but a couple of words. Here, Taylor, did you want to start? Oh, yeah.

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General Room: 1st off. That is so inspirational. And you guys are talented.

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General Room: I feel like I'm on a judge on the voice right now, or something

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General Room: that is not what this is. But I can tell you what that inspiration is. Gonna lead me into my car this evening, and I'm going to try to recreate what you just did there. But it will not sound like that. So

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General Room: anyway, thank you guys so much, and I need to get out and catch one of your shows.

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General Room: Anyone else.

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General Room: Are you saying if we could have done a 6 chair turn they would have gotten this. Yeah.

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General Room: anyone else. Vice chair Wyatt.

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General Room: white winter hymnal is my new favorite Christmas song. And so the fact that you sang. That actually made me cry a little bit up here. So thank you very much. That was just lovely, and just amazing to see the talent and love seeing you all work together. So thank you for coming.

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General Room: Yes, that was gorgeous. Thank you so much.

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General Room: Anything.

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General Room: Yes, thank you. Your your teamwork was incredible, and I found myself tapping my foot underneath the desk because it was just hard not to engage with you guys so well done, very inspirational.

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General Room: I just wanna recognize that? I know how much work goes into that. And

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General Room: you know. Congratulations on seeing helping us see how how much

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General Room: that effort pays off. So thank you

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General Room: and Dr. Ludwig. And then, just lastly, as your school superintendent, you are remarkable. Thank you for being so amazing sharing that gift with us, I think singing in a choir is an incredibly selfless act of talent.

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General Room: Because you're not really just about yourself. You're about the whole group sounding great, and the way you would kind of look at each other. Let people have different moments to shine, but really think about the whole, the totality of what you were conveying.

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General Room: The ear that you had to really tune to listening to each other is remarkable. I wish you all the best. I know. You've got competitions during the year, and can't wait to hear you more often, and good luck with your choral ensembles this week, and again thank you for staying late on a school night and sharing your talent with us. We appreciate you so much

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General Room: way to go sold out

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General Room: alright. Well, yep, have a nice evening and drive safe.

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General Room: Didn't think I needed that.

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General Room: All right. That'll take us into our board member and superintendent reports, and I'm going to turn it right over to you, director shoemaker. I'm going to defer my time tonight because we've got other stuff to talk about later.

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General Room: All right. Director Slough.

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General Room: Okay, so 1st off. Thank you to, and I don't know if they're here. But the small school task force members for your dedication and thoughtful engagement, and I also wanted to say that I appreciate comments by the community and thank you for your engagement and

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General Room: caring for your your school community.

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General Room: Lately a lot of focus has been on the district's finances, and I kind of found myself asking, How did we get in this situation?

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General Room: And it 1st started with Covid because the schools were closed. There was a significant amount of savings, about 2 million dollars by just not having transportation services or buildings open. We got 6.3 million in esser funds. There was a savings of 2 million by closing down Athe Creek, Art Tech

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General Room: and absorbing some of the staff there.

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General Room: 4 million in the Adm, because kids just weren't in school. And then there was a Hers Refi, where we opened up a site account

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General Room: and that amounted to 3.2 million. In savings

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General Room: school district budgets are very complicated and projective costs based on historical values can change through no fault

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General Room: of the finance department.

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General Room: The primary revenue for school districts are property taxes and apportionment from the State of Oregon, called State School Fund

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General Room: districts, with more revenue and property taxes receive less funding because these 2 sources are inversely proportional.

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General Room: As Dr. Ludwig and Dr. Hughes have covered monthly about our finance reports, the funding is based on enrollment.

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General Room: or a weighted average daily membership which is students in attendance, plus an adjusted number to compensate

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General Room: for the high cost of educating certain groups.

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General Room: Last year Westland Wilsonville's Adm.

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General Room: W.

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General Room: Was 10.3 5 2.

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General Room: This is decreasing, due to lower enrollment.

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General Room: Last year's budget was impacted by Ode paying less than the projected high-cost disability

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General Room: in 2324, by $299,000,

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General Room: and we were overpaid the previous year, 9,407. So that was a total deficit of 308,000

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General Room: purchase services, like utilities went up

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General Room: in the fall 11%. And then the beginning of 24 by 17%, and natural gas went up 24%.

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General Room: And there were also some additional projects by outside contractors.

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General Room: These increased costs added to another 2 more 1 million dollars in expenditures, instructional materials and curriculum

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General Room: were 1 million higher than the adopted budget.

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General Room: There was also the payment to Edustaff for additional cost of subs.

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General Room: who worked 4 h, but due to a law, the district was required to pay for an 8 h full day, but that law has been since modified. Moving forward.

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General Room: the school district's budget is impacted by having well funded

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General Room: mandates by the State legislature I mean well intended mandates by the State legislature, but leaves the district to fund those

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General Room: Senate Bill 489

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General Room: provides employment compensation for staff who work 50% in a non-professional role

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General Room: that they will receive unemployment compensation during breaks and summers, even though they have a job to come back to.

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General Room: Currently because there isn't any historical value. It it is estimated to be 1.6 million dollars expense to our district.

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General Room: Public entities, which include school districts cover a hundred percent of the unemployment benefits.

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General Room: Another is a well-intended mandate and a 1-time bonus.

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General Room: They call it stipend to special education employees. The district is responsible for 40% of every dollar received

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General Room: in our district to cover the payroll costs. This legislation is funding 8.9 million dollars to all, for to be divided amongst the 197 school districts.

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General Room: The substitutes are hired to cover staff on paid family medical leave.

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General Room: This is another unfunded mandate.

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General Room: Also, as I've I've mentioned before, that all school districts have to update their lighting to Led, which is an additional cost.

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General Room: Director Vidal and myself are involved in legislative advocacy to advocate through messaging to State lawmakers on behalf of the school districts.

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General Room: We will be working with Osba, our superintendent, and other school board directors, to advocate for changes for funding.

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General Room: One example would be advocating for changes in the high cost disability funding.

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General Room: I look forward to working with Director Vidal in advocating for our schools

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General Room: queue directive sloop.

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General Room: I will jump over to Director Vidal

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General Room: also for my time this evening. Thank you.

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General Room: And Vice chair, Wyatt.

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General Room: just a quick Update for the community in my role as vice chair. I lead our superintendent evaluation process similar to what we do with our students. We make sure that throughout the year we are giving formative guidance and feedback and having conversations about performance. And so when we've reached the summative evaluation at the end of the year, we've had a really open and

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General Room: productive conversation. So we've reached that midyear point. And I want to just thank the Board for their thoughtfulness. We have one employee that is the superintendent. And so the chance for all 5 of us to work together is really meaningful. And so just wanted to provide that update tonight. Thank you.

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General Room: Thank you and I will defer my time

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General Room: also, so that we can get on to

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General Room: other business and hear from other folks. And

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General Room: just so for the record. I've got us all caught up, and we're ahead of schedule now. So we were once behind. But we are now ahead of schedule

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General Room: alright, and so in the beginning we had a oh, I'm sorry.

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General Room: Dr. Ludwig, before I move on. I have a bad habit of doing that, please.

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General Room: I was hesitant because you you were on a winning streak, and I thought if I go now, then, it might put you behind a little bit of pressure. Thank you.

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General Room: Go to the next slide. Some of these events I'm reporting back in November have been discussed. Just want to highlight that one of our robust quarterly meetings is a joint. Wesson Wilsonville 1st Responders, Quarterly Safety Meeting, where we get together with

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General Room: law enforcement from both cities, Clackamas County, sheriff's office, Tbf. And R. School leaders, as well as other city staff. From both cities, and together we go through safety scenarios and talk about

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General Room: how we would proceed should certain events happen. It's a way of tightening up our responses, also getting to know each other

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General Room: as 1st faces on the scene. So these are. They're important quarterly meetings, and we find them to be incredibly valuable. So I want to thank a couple of board members who were able to attend this last one.

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General Room: We had a board work session in November, and want to thank the Board for an incredibly powerful and inspiring conversation around, looking at our policies and our practices that have to do with discrimination and anti-racism

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General Room: and student and Staff's experience in the school district. So thank you for that, and I know that more will be coming as we continue through the year.

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General Room: Heard about those State champions, want to congratulate our football teams. Last month I was able to highlight our volleyball and cross country and soccer teams, and we were just waiting for the playoffs later in November to highlight this group

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General Room: I've mentioned to you as a board that we have. We were awarded A. Mcgren grant of $75,000 in which to do some of our equity work, and a substantive part of that is a comprehensive, interrupting bias workshop

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General Room: for all staff throughout the district. This includes licensed classified specialists, folks in this building and operations. And so we're progressing through a series of that, and we just had one a week ago, a week and a half ago, about 80 people in this room engaged in that.

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General Room: and then, lastly, to put on your calendars. As mentioned tonight, there are a number of band and choir and orchestra

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General Room: concerts and ensembles, and they're always a highlight to celebrate our students. So I'll get to show some pictures next month. But just want you to get those on your calendars.

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General Room: On December 6.th You, as a school board held a special board meeting, in which we unfortunately had to share the news that the district had presented a notice of default to emirate Construction Company. They are the ones overseeing the completion of Frog Pond primary School. This is a termination process.

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General Room: and at this point this means that the insurance surety will take over the project, and as a school district we now will be working with them and getting direction from them in terms of the completion of the project

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General Room: for those watching from home or interested, that special Board meeting was recorded. So folks can watch the presentation of that information and the board members questions. Additionally, there was a very comprehensive memo from Chief of Operations Pat Mcguff, that will have a lot of details in it for folks who are interested. But we just want to assure our community that this now transitions over to the insurance surety, who will work with the district to complete that project

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General Room: while we know there are sequential things that happen with construction. What's unknown at this time is just the timing of those sequential next steps as it becomes a legal process.

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General Room: So for that reason we've had to make the difficult decision of, and you, as a board made the difficult decision to then delay the opening of Frog Pond. We just don't have the confidence given this new situation that we're in about a fall opening

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General Room: again while there's a lot going on in the district at all different levels, curriculum and and long range plan and processes.

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General Room: Sometimes the timing of one thing happens around the same timing of another. That does not mean that they are connected.

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General Room: Of course, we're one school district. So there's the same people working on a lot of different aspects of the work. But just again want to clarify. If there's misunderstandings in social media or out there, that the project of Frog Pond in Wilsonville is not connected to the small schools task force and the work they were doing in Westland

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General Room: happening around the same time. Yes, for one school district, but

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General Room: 2 different parts of the district and some different work there next

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General Room: each month I've committed to giving you an update, and so has also a director shoemaker who's deferred his time this evening, but just want to share with you that

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General Room: the Small Schools Task Force has completed all of their community engagement forums. They had 6 of those also there were online survey forms that that online form is closing. I believe, this evening.

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General Room: and now in November, the Small Schools Task Force spent some time in their meetings assembling that feedback that was concluded.

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General Room: It now moves to a findings report that will be presented to the long range planning committee on December 18.th

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General Room: So last week the Small Schools Task Force participated in their last collective meeting together.

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General Room: I do want to note to use a board, as you are aware. And there was media information about this. There was a grievance filed about the small schools task force and about their meeting, and whether they should have been, they should have been subject to open public meetings laws.

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General Room: our consultation with legal counsel. We believe strong footing that this is not a decision-making group, nor were they a recommendation group. They were a task force, bringing forward findings from the community to the long range planning committee. Nevertheless, the Small Schools Task force did decide at their last meeting to conclude their work with the last meeting, and present their findings at this time.

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General Room: and that no future meetings are needed for them to do that. So they have completed their last meeting.

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General Room: And now we look forward to their findings. Report to be presented on December 18, th

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General Room: so from there. Likely you'll now that that group has concluded its task and its work, you will likely now start to hear long range planning committee updates from me each month.

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General Room: As we see here, they will receive their the findings report on December 18, th

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General Room: and then they will be putting together a presentation for the School Board on January 13.th

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General Room: That's not a meeting where you are making any decisions as a board. You're just receiving information from the long range planning committee. At that time

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General Room: the long range planning committee is established to be an advisory group to the Board, so if there are any recommendations that they decide they would like to present to you. That would be the meeting that they would bring those forward. They haven't gotten to that point yet in their deliberations, but just want to prepare you as a board that they could be bringing forward some recommended options.

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General Room: Next.

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General Room: want to thank Director Sloop and Director Vidal for stepping up around some statewide advocacy work that school boards across Oregon are working collectively towards a few high profile items in terms of information to legislators along with school district leaders and

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General Room: administrators, as well as different association groups.

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General Room: Since I last reported to you here at a board meeting, the Governor has proposed a budget for K 12 schools for the next biennium. That would be for the years 2025, through 2027.

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General Room: That proposed budget is 11.3 6 billion for the State School Fund.

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General Room: and then, in addition to that, 127 million towards early literacy and 78.5 million towards summer learning.

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General Room: Now, it's important to note this is the governor's proposal. It becomes what's considered a starting point, and then legislators have opportunity to discuss that. But it's the Ways and Means Committee that will

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General Room: make that formal. And they could either go with that proposed amount, or they could have a different number in mind sometimes. What they're waiting for are additional revenue forecasts that might be coming. There is one projected for February, another one for may

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General Room: usually we hope that they're not making a decision about a budget as late as May, because school districts need to put those forward. But that has happened in the past. We're hoping it won't happen. This next biennium

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General Room: you can see, as director sloop mentioned, some collective statewide advocacy is really to think about

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General Room: how we are funding special education. Currently, there's a cap at 11%. And so there's some statewide movement and interest in asking legislators to raise that to 15% as well as funding high cost disability, which director sloop also mentioned.

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General Room: and then at at the adequate service level funding, early intervention and early childhood services.

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General Room: Other budget factors that I just want to repeatedly put in front of you as a board. And to anyone watching, there are these components that impact school district budgets when there are legislative mandates.

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General Room: But then there isn't funding to support school districts or other public government entities with those mandates. It falls to finding those funds within the general fund, and you can see 2 examples there.

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General Room: Additionally, we all expect in the next biennium for the pers rates to increase for our district. They're projected to double.

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General Room: and then once again, in the years 27,

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General Room: 2027, one of our side accounts will be sunsetting, and so we'll see another increase there.

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General Room: There's always possibility for going out for another side. Pers bond side account as a school board. But you want to make sure you're doing it when the rates make it advantageous.

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General Room: and then, whether it's payroll benefits or liability goods and services increases. Often those as director sloop mentioned several examples increase each biennium at a greater percentage than what we get in our roll up from the State School fund.

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General Room: So at this point I am sharing with you as a board, as I did in the superintendent's message in the last budget, that while we made some cuts going into this year, we will make some cuts also going into next year number one, by virtue of enrollment decline, but also second, based on those budget factors that are listed there.

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General Room: How large of a budget cut. It's preliminary right now. It's premature right now to put a number to that. We are watching very closely, and as we turn the calendar into January and February, we'll be able to hone in more clearly on a number that we will share with you as a board. Of course we'll go through a budget committee process. But also it will. We'll go through processes so that the organization staff also are aware where those reductions will be.

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General Room: And that concludes my report for the evening.

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General Room: All right, thank you, Dr. Ludwig.

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General Room: We are only 1 min behind.

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General Room: so you did a good job.

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General Room: and that will take us into the consent agenda.

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General Room: and this does require board action.

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General Room: We approve the consent. Agenda.

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General Room: Do I have a second? I second, that

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General Room: all right, Director Douglas, please call the vote. Thank you, Director Schumper. Yes.

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General Room: director, sloop. Aye, chair, Taylor. Aye, vice chair, Wyatt. Aye, Director Vidal. Aye, thank you.

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General Room: Now it's official.

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General Room: We're gonna get into board business and

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General Room: we had an agenda adjustment. So we are going to

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General Room: move the Department of Operations up to

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General Room: present in this moment, and we're going to hand it over to Mr. Pat Mcguff.

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General Room: Thank you, Director Taylor. While my name is on the top of this, I am going to turn this over to Mr. Douglas, as he has been leading this portion of the update to the long range plan.

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General Room: All right. Thank you.

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General Room: Welcome, Remo. Good to see you again likewise. Thank you.

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General Room: And I'm actually again going to quickly pass it off. They'll be available for questions. So from our long range planning committee. Mr. David Rolles is here as a representative for the committee to present the draft updated plan to the Board. Thank you.

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General Room: Thank you.

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General Room: Good evening, chair. Taylor and members of the Board. As Ru mentioned, David Rullis and I am a volunteer member of the Long Range planning committee

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General Room: on behalf of the Committee. I am pleased to present the draft of Part one of the long range facilities plan.

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General Room: This State mandated plan, last updated in 2019, is revised every 5 to 6 years.

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General Room: In October 2023, the Long Range Planning Committee directed staff to request an update to the plan.

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General Room: In November of 2023. The Board commissioned this update, and since then the long range planning committee has worked with staff and consultants to update the plan.

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General Room: Next month we will be begin reviewing Part 2, which includes a proposed project list for the draft capital improvement program.

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General Room: Key upcoming milestones include a bond summit in March to gather further, input.

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General Room: a bond summit outcome report in April

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General Room: and in May the Board will be asked to adopt the updated long range facilities. Plan.

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General Room: Thank you for your time and continued support to ensure the district is well positioned to meet the needs of our students and community for years to come.

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General Room: Right.

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General Room: With that we're going to make sure that copies of the plan. I think already to you all digitally. We do have paper copies for those of us that still like getting to scratch things in margins. So we do have those this evening. We can make sure the board receives that were there any questions around the the process around that at all.

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General Room: Dr. Shoemaker, any questions?

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General Room: Go out to Sloop Director Bidah!

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General Room: That's true, West. Your wiles.

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General Room: I just want to thank Mr. Rueles and the full long range planning committee. I had the chance to be the liaison for 2 years before Director Shoemaker took it over. It is a hardworking, often meeting long meeting committee, and I know that a lot of work went into this. I want to thank you for your time. Really look forward to

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General Room: watching this develop. Know that a lot of work has been done, but it'll be exciting to see what is included in the cip as well. So thank you for your time.

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General Room: I'll echo her sentiments and say, thank you for all the hard work that you're doing.

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General Room: and look forward to to hearing what you guys have to present coming forward. So thank you.

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General Room: Nothing else for me.

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General Room: You guys. Good.

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General Room: All right. Thank you.

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General Room: All right.

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General Room: This will move us into public comment and

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General Room: looks like we have short list for the 1st session.

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General Room: This 1st session, a public comment is designated for

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General Room: topics that are on today's board agenda

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General Room: have another public comment session a little bit later in the meeting that allow you to talk about

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General Room: things that are not on the current agenda so

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General Room: looks like we have a pretty short list here, and

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General Room: just a quick reminder. This is a time for you as a community to address the board. We will not respond back. It's just our opportunity to listen.

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General Room: If you would like to have us respond to any of your comments or whatnot, please send us an email, and we will get back to you as soon as we can.

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General Room: If you didn't get a chance to sign up for this 1st session.

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General Room: Please let me know. I would be more than happy to allow you to do that now before we get started. Is there anyone who

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General Room: may have missed.

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General Room: Okay, look good there.

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General Room: This is not an opportunity for you to address

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General Room: an audience outside of the room, so please use it as an opportunity to communicate with us.

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General Room: We ask that you don't cheer, Boo, clap all the other stuff and let everyone have their opportunity to speak freely.

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General Room: If we end up in a situation like that, we will just shut the public comment down, which

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General Room: we have never had to do.

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General Room: But you know every day is different. So

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General Room: We also ask that you keep your comments to 3 min. If you go over, I will

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General Room: shut you off. If we continue to have people go over again, we will shut public comment down, which again, we have not had to do. So. I don't think tonight will be that night, either.

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General Room: And

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General Room: I think that's enough of me preaching to you.

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General Room: and we'll get right into it. And the 1st speaker is Christy Lands.

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General Room: Tonight. The long range planning committee presented Part one of their plan focused on district programs.

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General Room: Does it bother anyone else that the developers, architects and land use. Planners are writing both our capital improvements plan and our long range planning and including including programs, we offer students.

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General Room: The programs are really an afterthought, though a tool to justify the capital plan.

345
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General Room: Why doesn't the long range planning committee get to write our long range plan? They deserve better

346
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General Room: in 2,011 a process was put in place. Even good intentions can lead to poor outcomes. The result was a system that gave architects and land use planners. All the power to design our schools and programs with no real input from the community.

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General Room: The system fueled by profit, driven incentives tied to new construction near the urban growth boundaries prioritizes dollars over students, reimbursement districts established in these areas, funnel money from capital funds back to the district. The revenue is hard to track, and can be used for purposes beyond the bond's original intent. It's no coincidence that while our established schools are neglected, large, costly new projects dominate the bond agenda.

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General Room: April 2010. Meeting minutes, say, given the priority for new school projects, only the most pressing pressing issues in the deferred maintenance list are addressed. One exception is the ongoing renovation of the District Administration Building. Because, of course, it is.

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General Room: But what do these priorities achieve if big fancy new schools are supposed to benefit students. Why are they failing so dramatically? Research shows that small neighborhood schools like Bolton deliver superior academic and social outcomes.

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General Room: And this isn't just a theory. It's hard data. Bolton is the top performing primary school academically, and scored the highest on the panorama survey, measuring happiness and a sense of belonging. Yet here we are considering closures instead of reinvestment. If happiness and academic excellence aren't your priorities, then what is?

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General Room: Bolton was designed to be a small community hub fostering early learning and achievement, and we can prove it. In March 2,004 board meeting minutes it was noted that Bolton would eventually serve 270 to 280 students. We need to address the long history of unmet commitments to our schools, particularly in Bolton.

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General Room: promises made in the 1997, 2,002, 2,008, 2014 and 2019 bonds remain unfulfilled. Repairs and upgrades were funded, but never completed or worst relisted across multiple bonds. Many of these projects have been deferred for decades. This is more than a breach of trust. It could be a legal breach of the bond language, closing Bolton, without fulfilling these commitments, may require the district to return these funds to the community, as Bolton neighborhood, President Susan Lodge said in 2,001 when calling the previous bond a bait and switch.

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General Room: Now we find out you spend all this money on the high school, which I'm sure is very nice. But what about the money that was promised to Bolton? I, for one, will be very wary when it comes to vote for the next bond. I urge the Board to reconsider the process that led us here. We need a larger, more diverse, long range planning committee that includes teachers, principals, students, and visits every school before recommendations are made, the Bond Oversight Committee should be separate and visit schools after completion for accountability and a Bond Development Committee should be created to ensure students stay at the center of our long range plans. Thank you.

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General Room: All right, Melissa Milewski.

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General Room: All right.

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General Room: Good evening, everyone. I'm a parent at Stafford, and I wanted to talk today a little bit about the long range plan, both from 2019 and from 2024 that is currently being drafted.

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General Room: So about a week before school started this year we got an email saying that the Chinese mandarin program at Stafford would no longer be able to operate. And my understanding that all the other primary schools in the district had a similar experience where, except for immersion programs, there are no longer

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General Room: language programs offer operating at the primary school level in our district. My understanding. I'm a new parent this year, but I have heard amazing things about the makerspace program which my understanding is, has also operated up until this year. But what I find interesting is that in the 2019 Long range plan, it called out both of these programs as crucial parts.

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General Room: Of the district's education program for primary schools. So having world languages

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General Room: for every primary school student and having makerspace, there was multiple pages. In fact, in the 2019 long range plan that is supposed to guide our district about how important these were. And I've noted I was very happy to see that the new draft also includes

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General Room: that says that language programs will be available for every primary school student and also talks about makerspace being available for every primary

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General Room: students. So in the new long range planning plan the draft on page 15, it says, all students in Westland Wilsonville are engaged in the World language program. All primary school children learn mandarin or Spanish, and it also says, on page 20, there are spaces adjacent

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General Room: or within each school library that are used as makerspace maker space is incorporated at all levels. So my request to all of you, we are very sad at Stafford to have lost our mandarin program, and I'm very sad about the makerspace, and I'm

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General Room: happy to see that this is part of the upcoming draft, and I would ask that as as you look at this draft, that you would consider the importance of language at the primary school level, it's been very important to the community. And

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General Room: if it's possible to prioritize bringing that back and keeping that as a crucial part of our primary school experience. Thank you.

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General Room: Right.

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General Room: I can't read the last name on your name. But, Michael, if you signed up on this 1st public comment

368
00:59:47.630 --> 00:59:52.850
General Room: much, every every board meeting I mess your name up, don't I?

369
00:59:53.350 --> 00:59:55.500
General Room: What is the proper way to say it?

370
00:59:55.650 --> 01:00:00.289
General Room: My 1st or my last name? Your 1st and your last name 1st is Michal.

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01:00:00.390 --> 01:00:09.100
General Room: Oh, Lord! And last name is Rosenheimer Rosenheimer. I just can't read your writing. Okay, I will try to get that right if I see it on here again. So my apologies.

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General Room: Okay, sounds good.

373
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General Room: Had a tough week. So excuse me.

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01:00:16.030 --> 01:00:29.689
General Room: okay. So I'm going to take talk a little bit about the previous and the future bond, and especially the lack of transparency. So the 1st thing that the district needs to be is transparent about what have been promised and what was done in the previous bond.

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General Room: Alas! The Bond Oversight Committee, or whoever manages this committee did their best that they can do to make the list of objectives and deliverables obscure.

376
01:00:39.100 --> 01:01:02.409
General Room: So, for example, in their quarterly reports, the Baltimore Cedar Oak Renovation Project has one line describing them as the project includes classroom air conditioning security improvements and other lifecycle replacement work. What does life cycle mean? The current list of renovations for cedar oak includes 3 lines regarding Hvac, which is air conditioning with an overall cost of 2 million.

377
01:01:02.410 --> 01:01:24.040
General Room: which Hvac. Work was done and completed in 2019. And what will be done in the next one? Why not producing an easy to read report which lists the work description line in one column work completed in another column, and the cost in the 3rd column, unless the work description is kept vague on purpose. Another example in the same quarterly reports

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01:01:24.100 --> 01:01:47.630
General Room: recaibling it. Project at Bachman Creek, and Stafford was defined under the learning with technology project. But the same thing, recaibling project at Bachman, at Stafford was also under the facility improvement. So my conclusion is that the district, either making things hard to understand on purpose, or is like capable of producing easy to read reports that are transparent with what was done with our money.

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01:01:47.740 --> 01:02:01.940
General Room: And I'm a numbers person now. The new renovation master Plan proposed for the next one Cedaro, for example, unclear, how a total budget of 19 million for all renovation needed for Cedaro is becoming 38 million dollars.

380
01:02:01.960 --> 01:02:07.730
General Room: Why are we paying a construction manager, general contractor, or Gmgc.

381
01:02:07.740 --> 01:02:26.419
General Room: 4.8 million dollars per project and similar amount go to Staffer and Bolton, which means 15 million dollars is spent on construction manager. Are we hiring movie stars? I don't understand that. Why is escalation calculated? 8%. Why is this 8% escalation calculated every year on the total sum

382
01:02:26.710 --> 01:02:31.629
General Room: of the previous year? I assume that part of the work will be completed. So

383
01:02:31.910 --> 01:02:42.810
General Room: you know, so 8% will need to be calculated on what is left and not on the total sum. This seems like a really inflated and incorrect overhead calculation which will incur

384
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General Room: in as a bond debt. Can we be more lean and responsible with the bond money? Can we make sure this gets a proper oversight, please.

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General Room: Okay.

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General Room: And

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General Room: anyone who was supposed to be during that session who may have been missed.

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01:03:10.840 --> 01:03:13.300
General Room: Okay, thank you.

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General Room: That will take us into the next section, which is a business office.

390
01:03:19.570 --> 01:03:20.900
General Room: Dr.

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01:03:21.210 --> 01:03:24.479
General Room: Hughes, you have the floor.

392
01:03:33.170 --> 01:03:37.539
General Room: Good evening, School Board member. It's so nice to see you.

393
01:03:40.980 --> 01:03:49.399
General Room: So in the month general Fund financial report, the business office have 3 updates that we would like to share with you.

394
01:03:50.000 --> 01:03:57.359
General Room: Under the revenue you will see that the interest earn on the investment.

395
01:03:57.570 --> 01:04:03.290
General Room: As you are aware, the interest rate has seen at a significant decline.

396
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General Room: Currently, our interest rate is about 4.2 5%

397
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General Room: compared to 5% at this time of last year.

398
01:04:13.750 --> 01:04:17.250
General Room: and in addition, the business office

399
01:04:17.971 --> 01:04:22.749
General Room: has a sublet, an account in the Lgip

400
01:04:23.270 --> 01:04:27.859
General Room: for general obligation. Bond debt services

401
01:04:28.810 --> 01:04:42.730
General Room: starting in this fiscal year 2425. So taxes collect for Geo. Bond debt services from Blackmack and Washington County will be deposit directly into this account.

402
01:04:42.780 --> 01:04:59.030
General Room: and any interest earned on this deposit will be used to reduce the amount on taxes required for Geo. Bond in the following year, which will be benefits for the taxpayer.

403
01:04:59.920 --> 01:05:17.410
General Room: This new practice, along with the decline in interest rate, is projected to decrease in general fund interest, earning around 745,000 for the 2425 fiscal year.

404
01:05:19.210 --> 01:05:24.539
General Room: The second update is the payroll and actuary payroll costs

405
01:05:24.670 --> 01:05:31.133
General Room: with the current Fde. Right now, the business office project

406
01:05:31.910 --> 01:05:37.940
General Room: to the saving of about 51,000 in the salary

407
01:05:38.180 --> 01:05:44.570
General Room: and about 818,000 in the actual straight payroll cost.

408
01:05:44.620 --> 01:05:50.699
General Room: But the primary of this is, we look into the actual

409
01:05:50.780 --> 01:06:02.750
General Room: expenditure for the unemployment cost between July up to November 30th the actual expenditure came in less than the adopted budget.

410
01:06:03.030 --> 01:06:18.230
General Room: Our cost that number will change. But the human resource and the business office team are closely monitor this expenditure, and we will have more accurate projection to report to the Board in this coming month.

411
01:06:19.690 --> 01:06:27.579
General Room: Last, but not least, our end and fund balance for the fiscal year 2324.

412
01:06:28.200 --> 01:06:38.300
General Room: So the business office has finalized a financial statement for the fiscal year 2324, and we submit that to the auditor

413
01:06:38.610 --> 01:06:45.739
General Room: the confirmed ending fund balance for 2324 is 24.6 million.

414
01:06:45.960 --> 01:06:56.570
General Room: This is slightly lower than our estimate than the number that I report in the period report to you, which is 25 million.

415
01:06:57.503 --> 01:07:04.980
General Room: This adjustment reflect updated calculation for property taxes receive and defer revenue.

416
01:07:05.030 --> 01:07:06.240
General Room: This mean.

417
01:07:06.490 --> 01:07:16.010
General Room: we have a window of 60 day after June 30, th so any expenditure and revenue received for the fiscal year

418
01:07:16.130 --> 01:07:19.290
General Room: for any revenue and expenditure

419
01:07:19.800 --> 01:07:32.080
General Room: that belong to fiscal year 2324, but received after 60, day after June 30, th will be default into the current year. We'll do the 2425.

420
01:07:35.170 --> 01:07:40.770
General Room: So by having the Indian Fund balance for 2324,

421
01:07:40.850 --> 01:07:56.629
General Room: we do that ending fund balance to how the estimate ending fund balance for fiscal year 2425 was is about 10.3 million, and that is 7.5% of the total projected revenue.

422
01:07:56.800 --> 01:08:06.310
General Room: So please keep in mind that this estimate and infant balance for fiscal year 2425 continued to fluctuate.

423
01:08:06.330 --> 01:08:13.759
General Room: based on the time in the district. Revenue and expenditure from now until June 30.th

424
01:08:15.410 --> 01:08:25.250
General Room: So before I proceed into other updates, I would like to stop and see if you have any question for me regarding to this updates

425
01:08:28.500 --> 01:08:29.520
General Room: question, what

426
01:08:30.960 --> 01:08:41.119
General Room: could you remind us what the recommended percentage is for ending fund balance based on the Government Finance Officers Association.

427
01:08:41.689 --> 01:08:54.160
General Room: Yes, according to the Gfoa and School Oregon School Board. It will be 16% of the total general fund revenue

428
01:08:54.380 --> 01:08:56.580
General Room: or one month.

429
01:08:56.640 --> 01:08:59.322
General Room: So like, for example, in our

430
01:09:00.229 --> 01:09:04.829
General Room: report here. The total expenditure that we have is

431
01:09:07.101 --> 01:09:09.509
General Room: yes, I don't see that far.

432
01:09:09.710 --> 01:09:24.160
General Room: So our total expenditure is 151.8 million, so that one month of that will be will be divided by 12, and then equal to one month of the reserve.

433
01:09:29.319 --> 01:09:35.109
General Room: Any other questions I have a question for you.

434
01:09:35.868 --> 01:09:43.529
General Room: What role does the investment manager play in the interest rate forecast for the Geo bond?

435
01:09:45.540 --> 01:09:50.720
General Room: That seems like a 32% reduction interest earnings

436
01:09:50.890 --> 01:09:55.670
General Room: in a declining interest rate market. So what role do they play in assisting you

437
01:09:55.710 --> 01:10:01.910
General Room: in your budget? Forecast? Either throughout the year or at the beginning of the year.

438
01:10:02.210 --> 01:10:05.569
General Room: Do you mean the role of the investment company?

439
01:10:05.640 --> 01:10:10.599
General Room: Right for the Geo bond, as far as helping to forecast the interest earnings.

440
01:10:10.930 --> 01:10:12.276
General Room: Yes, so

441
01:10:15.290 --> 01:10:23.680
General Room: So in the past practice. What we have is when we collect the tax for Geo Bond depth services

442
01:10:23.890 --> 01:10:31.029
General Room: that's combined with the account of the general fund, it grow into it together.

443
01:10:31.280 --> 01:10:33.929
General Room: But for this year we separate, that

444
01:10:34.190 --> 01:10:38.450
General Room: the Geo Bond depth services have its own account.

445
01:10:38.470 --> 01:10:44.140
General Room: So went up a the tax collect from the county, come to the district.

446
01:10:44.430 --> 01:10:49.950
General Room: We allocate that money belong to the Geo. Bond. To that account

447
01:10:50.190 --> 01:11:04.490
General Room: we don't combine the general fund and the Geo. Bond debt services money together. So, therefore, the that in the 745,000 that renew from the general fund

448
01:11:04.750 --> 01:11:21.330
General Room: will embed it into. If if the interest growing will go into that Geo. Bond debt services, and that any interest earned on that account will help reduce the tax rates for the taxpayer in the following year.

449
01:11:21.650 --> 01:11:22.870
General Room: Okay, yeah.

450
01:11:23.700 --> 01:11:33.302
General Room: And I might add that a vast majority of our funds that go into the Lg IP, which is the

451
01:11:33.860 --> 01:11:40.250
General Room: It's a statewide pool of investment. That rate, then, is.

452
01:11:40.350 --> 01:11:47.814
General Room: It's what everybody else gets. So it's not something that we just invest privately on our own. It goes into that

453
01:11:48.390 --> 01:11:55.920
General Room: long-term growth investment pool that all the districts in the State can put 85% of their

454
01:11:56.010 --> 01:11:57.789
General Room: funds into.

455
01:11:58.080 --> 01:12:05.380
General Room: So we wouldn't have an investment planner setting that we're we're just subject to whatever that rate is in that pool.

456
01:12:05.430 --> 01:12:08.480
General Room: So when that rate in that pool fluctuates

457
01:12:09.010 --> 01:12:15.920
General Room: it. Everybody in the State's investment earnings fluctuate. So there's 2 things happening here. One is the reflection of that

458
01:12:15.980 --> 01:12:22.630
General Room: which is lower. Right. So it's not something that we're independently going out and investing. It's in that pool

459
01:12:22.690 --> 01:12:27.030
General Room: right? And then the second is this new practice of

460
01:12:27.540 --> 01:12:36.159
General Room: not being able to take the interest earnings on the Geo bond and applying it in our general fund. We now have to set it aside

461
01:12:36.630 --> 01:12:39.490
General Room: and put it, give it back to taxpayers.

462
01:12:39.740 --> 01:12:40.969
General Room: That's what

463
01:12:41.150 --> 01:12:50.479
General Room: also is in that 745. So there's 2 things happening. So I understand that part. I guess. Yeah, there is a manager to that actual fund.

464
01:12:50.710 --> 01:12:56.750
General Room: And so if there is going to be an interest rate reduction, I'm saying, or

465
01:12:57.800 --> 01:13:21.479
General Room: there's always a forward looking statement on any fund that is being managed by an advisor or manager or fund manager. So I'm just saying at the beginning of the year, knowing that they're going to be the recipient of these different sets of funds? Are they playing a role in assisting to let you know what type of rate you're going to earn, then that may influence what you forecast

466
01:13:21.760 --> 01:13:24.610
General Room: so that we don't have a 32%

467
01:13:25.540 --> 01:13:36.029
General Room: reduction or forecast that you know what I mean. So I'm just trying to figure out. Do they have a role, or do they give a forward looking statement to you when you do this forecast that says.

468
01:13:36.310 --> 01:13:41.719
General Room: oh, no, I need to make an adjustment, because the bond manager or the fund manager is telling me that

469
01:13:41.850 --> 01:13:44.139
General Room: rates are more than likely to decrease.

470
01:13:44.200 --> 01:13:46.980
General Room: So you should plan on not getting

471
01:13:47.100 --> 01:13:50.600
General Room: 5 and a half, but it's gonna be a blended margin of

472
01:13:50.700 --> 01:13:55.760
General Room: 4.7 5 right? So I don't know if they give you that information is what I'm trying to find out.

473
01:13:55.960 --> 01:14:03.860
General Room: No does is they give us the general information, but they said they not work for the district.

474
01:14:03.880 --> 01:14:31.519
General Room: and they're not in a position to tell the district the rate to you when we build a budget together. So when when we put the budget together, we base on the history. So look at the covid when we have 0 interest rate, or even a loss in investment, and then for the last 2 or 3 year after Covid. The interest rates become skyrock 5% and more. So

475
01:14:32.900 --> 01:14:37.950
General Room: without separate, would now create a separate account for the Geo bond

476
01:14:38.451 --> 01:14:43.669
General Room: when we do the estimate for the budget in 2425,

477
01:14:43.760 --> 01:14:54.600
General Room: the number that estimate there is in the considerable. It's a focus on a 4% interest rate, but because we separate the account.

478
01:14:54.650 --> 01:14:59.150
General Room: So that's why the the interest earn

479
01:14:59.480 --> 01:15:08.869
General Room: it will be declined in the general fund, and then hopefully, you will see the Inter earn on that Geo bond account.

480
01:15:09.370 --> 01:15:18.139
General Room: but also when we put the money into the lgip, the limit in the lgips is 61 million.

481
01:15:18.600 --> 01:15:23.500
General Room: and if we have more than 61 million, we have to invest

482
01:15:23.560 --> 01:15:37.420
General Room: outside of the lgip because the Lg. IP see the Oregon surgery. It tapped into all of the funding not only school district, but the city, the county, and community college.

483
01:15:37.550 --> 01:15:45.689
General Room: and they don't want it's it's like you don't want to take everything and not share with the

484
01:15:45.770 --> 01:15:54.909
General Room: other investment in the return on your neighbor. So, therefore, the limit every year they have a limit. Last year 50,

485
01:15:55.410 --> 01:15:59.290
General Room: 59 million, and this year go up to 61 million.

486
01:15:59.370 --> 01:16:09.289
General Room: So during the month of November, because the a lot of funding sources coming from the district like the State School Fund and the Poverty tax.

487
01:16:09.360 --> 01:16:16.060
General Room: and we also have the bond money already in that lgip accounts so very

488
01:16:16.160 --> 01:16:25.330
General Room: common that during the month of November the district held more than 61 million in our Lg. IP account. So therefore

489
01:16:25.330 --> 01:16:53.749
General Room: we're reaching out to send up hyper to ask them with the short term investment. And we just say, Okay, we have this much money. We would like to invest in this timeframe 3 months, one month, 2 months, they coming back with option. For us. We have treasury one month with a 4.2 1% 3 months, 4.2, 5%. Which one do you want to do? And then, based on the cash flow

490
01:16:53.780 --> 01:17:00.159
General Room: based on payroll need based on account payable need. Then I make the decision

491
01:17:00.330 --> 01:17:08.720
General Room: whether to invest one month, 2 month, 3 months, or 6 months based on that thank you, yeah.

492
01:17:10.050 --> 01:17:23.683
General Room: so all the updates I have is Dr. Loop already. Arrest that as the Senate Bill 283, so I'm not going to repeat this again, but

493
01:17:24.230 --> 01:17:41.110
General Room: And at the time the business office, and had a total cost information for Western District to share with you that month, based on this Senate view to 82, 83. So as soon as this information available we will share with you.

494
01:17:41.930 --> 01:17:45.760
General Room: Last, but not least, is the next slide

495
01:17:45.780 --> 01:17:56.490
General Room: is we are very proud to share that the district have received the certificate for excellence in financial report from Gfoa.

496
01:17:56.940 --> 01:18:04.719
General Room: Receiving certificate for excellence in financial report is a significant recognition.

497
01:18:06.415 --> 01:18:14.469
General Room: Recognize our commitment to transparency, accountability and strong financial management.

498
01:18:14.510 --> 01:18:24.990
General Room: It build public just by showing we responsible to manage public funds and follow the highest standard in financial reporting.

499
01:18:25.120 --> 01:18:36.569
General Room: This will strengthen our credibility with external partner, help secure better funding opportunity and support. Informed decision-making.

500
01:18:36.660 --> 01:18:39.420
General Room: It reflects our dedication

501
01:18:39.590 --> 01:18:55.810
General Room: to ensuring every dollar is you effectively to support student success and district priority. So we're very proud and happy to receive this and visit every year. I don't know every year for us.

502
01:18:58.280 --> 01:19:01.220
General Room: So that's all we have from the business office.

503
01:19:03.170 --> 01:19:04.649
General Room: Bye, thank you.

504
01:19:15.920 --> 01:19:20.430
General Room: That'll take us right into the Department of Teaching and learning, Dr. Swisson.

505
01:19:22.200 --> 01:19:38.189
General Room: Yes, as you're aware, there are a number of reports that are given to the School Board every year, and those reports are given to make sure that there's a public update of information and that it's done in a community meeting

506
01:19:38.650 --> 01:19:43.774
General Room: the early literacy success. Grant is one of them, for example,

507
01:19:44.640 --> 01:19:53.119
General Room: it's 1 where it's also started, and it's not quite to report forms. So this is not required.

508
01:19:53.210 --> 01:20:07.699
General Room: But Dr. Ludwig and District Staff decided to go ahead and update you just about the use of the funds, and where we are with this, even though it is not required by ode. And there are 2 reasons for that.

509
01:20:07.700 --> 01:20:25.830
General Room: just because of the strong interest in literacy in our community, and because just to kind of wonder what happened this year, because we gave a report that you had to approve for how we were going to apply for the grant, and how those funds were going to be used.

510
01:20:26.600 --> 01:20:28.990
General Room: so the reason that

511
01:20:29.000 --> 01:20:45.699
General Room: it is not required now is really twofold. 1st of all, it's going to be for the next biennium. This was considered a jump start biennium, where school districts were allotted the money, and we were to start

512
01:20:45.920 --> 01:20:49.439
General Room: doing planning for how we would use it.

513
01:20:49.750 --> 01:21:06.019
General Room: We have had to submit quarterly reports financially, and we just completed in November a complete report about participation about rates of use in the areas where the grant is funded.

514
01:21:06.090 --> 01:21:11.650
General Room: However, it's in this next biennium that we will have to have outcome. Goals.

515
01:21:11.870 --> 01:21:21.089
General Room: As you may recall, Dr. Jennifer Spencer Iams gave the Integrated Grant plan last month, and that has outcome goals that are set.

516
01:21:21.550 --> 01:21:25.799
General Room: We are now to set those goals for the parts of the grant

517
01:21:26.260 --> 01:21:31.129
General Room: in this next biennium, and then we'll report annually.

518
01:21:31.510 --> 01:21:39.010
General Room: But the second part is, it is very likely that this will be folded into the reporting for the integrated plan.

519
01:21:39.430 --> 01:21:47.890
General Room: Oregon is making an effort to not have all these separate Grant reports, but to have an integrated plan.

520
01:21:48.150 --> 01:21:59.640
General Room: But again, it's in flux right now. So just wanted to really, briefly update you about where where pieces are. Again, the district did submit

521
01:22:00.200 --> 01:22:11.660
General Room: by November 30, th the expenditures to date, and I will let you know those the inventory of materials that we are using for teaching literacy in our school district

522
01:22:11.760 --> 01:22:17.699
General Room: and that implementation, and I will give you some figures for that as well.

523
01:22:18.180 --> 01:22:19.200
General Room: Next slide.

524
01:22:22.060 --> 01:22:44.399
General Room: There are 5 areas that you can spend the funds on, and this was defined, and this was also this. Grant is a little different where this was something that the Governor put forward. And so in looking at where the funding will continue for that, that's something that is also, you know we are. We're looking to see if this grant will further take shape.

525
01:22:44.870 --> 01:23:00.410
General Room: So hiring literacy coaches is what we're spending money on. And that's 1 thing you can do. Professional development and coaching, high dosage, tutoring and extended learning and the curriculum materials

526
01:23:00.620 --> 01:23:11.770
General Room: were purchased from the District General Fund. We had budgeted for those materials ahead of time, and that was not something Wesson Wilsonville chose to use our funding, for.

527
01:23:13.000 --> 01:23:17.679
General Room: Part of the thing that we did need to report on is whether we had high dosage.

528
01:23:17.820 --> 01:23:21.889
General Room: tutoring up and running, and to date the plan that we submitted.

529
01:23:22.670 --> 01:23:40.730
General Room: We have 690 students who have participated or are participating, and I say either they have already or are right now is because we actually started this last spring. And this grant reporting period, was from last April.

530
01:23:41.570 --> 01:24:05.140
General Room: And so until the end of the last school year, and then carrying over into what we have set up. Now, some students in high dosage tutoring are not meant to stay in high dosage tutoring after they make gains and no longer are in that program. So we are looking at 690 who have been

531
01:24:05.360 --> 01:24:10.270
General Room: is served to date, and in extended learning

532
01:24:10.650 --> 01:24:35.309
General Room: extended learning. We had 308 students participate, and in this area, because we had Nwea map scores from last school year, and from this fall we are able to say that 1, 76 of them have made progress in literacy of those students who participated. We will be using Nwea map and Aimsweb data for high dosage tutoring. But again, it's the

533
01:24:35.310 --> 01:24:45.060
General Room: interval reporting period where we will be able to give an accurate reporting of progress. But it's not required at this time

534
01:24:45.830 --> 01:24:46.809
General Room: next slide.

535
01:24:49.330 --> 01:24:55.670
General Room: So the grant, the the total allocation that we had was the 596

536
01:24:55.900 --> 01:25:07.530
General Room: $1,293 and 22 cents, and you can see what we have spent to date. But except this is not to date, this was as of June 30th

537
01:25:08.210 --> 01:25:21.790
General Room: that we had spent the $469,621 and 82 cents. Now, when I said that we had used some of the funding for hiring literacy coaches. The balance of that

538
01:25:21.940 --> 01:25:23.380
General Room: is being spent

539
01:25:23.390 --> 01:25:41.859
General Room: because those coaches are back and have salaries this year, and then it rolls into this year's expenditures. But there have been many questions about funds being left, and so we wanted to be really clear that sometimes the reporting periods don't always match up. And that's the case here.

540
01:25:42.030 --> 01:25:53.510
General Room: Specifically, Westland Wilsonville hired literacy coaches. With this we did the multi-sensory

541
01:25:53.690 --> 01:26:06.149
General Room: literacy learning and training. We have been sending 72 teachers at a time to participate in that. And when that's the foundational skills for K 2. And with the new curriculum.

542
01:26:06.950 --> 01:26:12.579
General Room: and we also high dosage. Tutoring. Professional learning

543
01:26:12.610 --> 01:26:24.889
General Room: was part of that, and part of the professional learning, too, was also with using our new curriculum. And then we added hours to the summer program. We've had a primary summer program

544
01:26:24.890 --> 01:26:50.349
General Room: for a number of years, but the grant paid for additional hours this school year for specific work with literacy for recommended students. And that's the students who we track. When I just said that 176 of them made progress. So again, we decided just to give this very brief update to let you know and to, you know, just make sure, because you heard

545
01:26:50.550 --> 01:27:05.220
General Room: updates every month, last year, school year from Dr. Ludwig about literacy and renewal, and just want to continue with that. But in the future this will most likely be rolled into the integrated Grant report.

546
01:27:05.640 --> 01:27:10.030
General Room: So if there are any questions, we're glad to take them

547
01:27:13.590 --> 01:27:14.630
General Room: questions.

548
01:27:15.000 --> 01:27:15.850
General Room: Anyone.

549
01:27:16.890 --> 01:27:21.730
General Room: No, no questions. You get off easy tonight. Thank you alright

550
01:27:26.200 --> 01:27:27.400
General Room: along there.

551
01:27:30.620 --> 01:27:31.340
General Room: we'll see.

552
01:27:35.230 --> 01:27:42.000
General Room: Looks like that. Takes us to board. Policy had to had to sift through it. Dr. Ludwig.

553
01:27:42.760 --> 01:27:44.190
General Room: Thank you.

554
01:27:44.760 --> 01:28:04.639
General Room: This evening we're going to come back to 3 of the policies from last month, where you had a 1st reading. You also had some questions for me to look into, some consultation with policy analysts, which I offered to do, and I had some of those responses for you. So we're going to bring back

555
01:28:04.760 --> 01:28:11.140
General Room: these 3 policies for you as a board to consider for adoption. These are updates. They're not

556
01:28:11.150 --> 01:28:18.210
General Room: brand new, but they have updated language. The 1st one I'd like you to take a look at is policy. Bbf.

557
01:28:18.240 --> 01:28:19.850
General Room: Code of conduct.

558
01:28:21.910 --> 01:28:30.640
General Room: In this policy you had a question about item number 11,

559
01:28:31.740 --> 01:28:36.340
General Room: and a request to remove the phrase, no hidden agendas.

560
01:28:36.550 --> 01:28:43.439
General Room: So you'll see in the proposal that is removed unless you have discussion, and you want that back in

561
01:28:45.700 --> 01:28:53.050
General Room: there was all. And we did run that by legal counsel and by Osba policy analysts. And we said that was fine.

562
01:28:54.390 --> 01:28:57.759
General Room: You will see when you turn over on the backside.

563
01:28:58.695 --> 01:29:05.290
General Room: Item number 19, which had quite a bit of conversation.

564
01:29:05.380 --> 01:29:16.849
General Room: and there were several. There was a version here that was different than maybe another version, and we also have policy. Bddh, which is about public comment

565
01:29:16.960 --> 01:29:19.550
General Room: that's in your packet. If you wanted to refer to it.

566
01:29:20.290 --> 01:29:25.560
General Room: So out of recommendation from Osba's policy analyst.

567
01:29:26.500 --> 01:29:34.430
General Room: He would recommend that we actually say public comment will be taken in accordance with board policy. Bddh.

568
01:29:34.590 --> 01:29:40.700
General Room: so that there isn't nuanced separate language in 2 different documents.

569
01:29:42.540 --> 01:29:51.132
General Room: And then, lastly, on that item on this policy.

570
01:29:51.910 --> 01:29:55.149
General Room: there was a question. I'm sorry back on Number 15

571
01:29:55.560 --> 01:30:10.830
General Room: about why, that was a strikethrough, and it's because that item is referenced in policy. Bbfa already. So again, this is Osba cleaning things up where there's already a policy that speaks to something

572
01:30:11.100 --> 01:30:13.860
General Room: they're just trying to keep things consistent.

573
01:30:15.380 --> 01:30:18.439
General Room: and I believe in terms of that policy.

574
01:30:20.300 --> 01:30:23.100
General Room: Those were the only questions that you had.

575
01:30:27.760 --> 01:30:30.459
General Room: I move to adopt board policy.

576
01:30:31.090 --> 01:30:36.290
General Room: Bbf. As presented. I second alright.

577
01:30:36.740 --> 01:30:40.959
General Room: Director Douglas. Oh, open it up for discussion questions

578
01:30:41.590 --> 01:31:10.750
General Room: I just wanted to clarify on Number 19, and the change to public comment will be taken in accordance with board policy. Bddh, this was an item that I think I had initially tried to Wordsmith from up here, and I'm really pleased with this resolution. I think it's really clear it points to our policy that welcome public comment at board meetings. So I'm pleased with this change. I think it incorporates the essence of what we talked about at the last meeting. So I'll be supporting this resolution, this motion.

579
01:31:12.240 --> 01:31:13.000
General Room: Alright.

580
01:31:13.500 --> 01:31:21.020
General Room: Can I just make a comment about item 8 on there. I know sometimes that can be confusing language for people

581
01:31:21.050 --> 01:31:29.100
General Room: 8 says, understand the chain of command, and refer problems or complaints to the superintendent's office. So my understanding of that is what it.

582
01:31:29.380 --> 01:31:34.950
General Room: As board members, we frequently get community members. They someone may contact me and say.

583
01:31:34.980 --> 01:31:38.510
General Room: Hey, this happened on recess in at?

584
01:31:38.950 --> 01:31:44.780
General Room: Well, I'm at primary right. And this is a reminder that my role is not to

585
01:31:44.880 --> 01:31:49.130
General Room: get involved in that, but rather to refer that to superintendent's office, so that

586
01:31:49.260 --> 01:31:57.550
General Room: because there is a chain of command that the principal would deal with that first, st so that I just want to make clear that that's my understanding of that of. Item 8. There.

587
01:32:00.630 --> 01:32:04.570
General Room: did. Kathy, do you have any more clarification? You're correct. Yeah, thank you.

588
01:32:05.410 --> 01:32:09.859
General Room: Okay, any other questions. Director sloop?

589
01:32:13.210 --> 01:32:15.569
General Room: No. Okay, correct. If you don't know.

590
01:32:15.660 --> 01:32:22.400
General Room: All right, I'll pass it to Director Douglas for the vote. Thank you. Director. Shoemaker. Aye, director, slough

591
01:32:23.540 --> 01:32:29.169
General Room: chair, Taylor. Aye, vice chair, Wyatt, Director Vidal. Aye, thank you.

592
01:32:32.810 --> 01:32:38.710
General Room: Thank you. The next policy for second read is policy. Cb.

593
01:32:38.810 --> 01:32:40.710
General Room: About the superintendent.

594
01:32:41.440 --> 01:32:49.520
General Room: There was a question about in the 1st paragraph, The Strikethrough, and why

595
01:32:49.710 --> 01:32:53.320
General Room: there was a strikethrough in that. And

596
01:32:53.770 --> 01:33:01.779
General Room: what we've heard from Osba policy analyst is that this is carryover language that actually was

597
01:33:01.950 --> 01:33:12.479
General Room: from the district. So if you go back years somehow, either in consultation with legal counsel, the district created this language which can happen. Not every.

598
01:33:12.500 --> 01:33:20.530
General Room: not all policies come with recommended language from Osba language can be drafted by a school board with their legal counsel.

599
01:33:21.030 --> 01:33:25.150
General Room: because it was not in Osba's recommendation.

600
01:33:25.170 --> 01:33:32.279
General Room: They're recommending a strikethrough, however, if this Board would like to keep this language.

601
01:33:32.500 --> 01:33:36.350
General Room: That don't. That exists, you know, in this district policy.

602
01:33:37.147 --> 01:33:42.120
General Room: He does not see any concern with keeping it.

603
01:33:42.620 --> 01:33:46.820
General Room: although, he said I'd be really careful that the phrase

604
01:33:46.900 --> 01:33:55.640
General Room: that the superintendent has the skill to translate policies of the Board into administrative action implies to

605
01:33:55.760 --> 01:34:05.969
General Room: the implementation of policy and not the linguistic translation, he said. It's just a unique phrase there, and of course it was not language that Osba had written.

606
01:34:06.740 --> 01:34:14.500
General Room: So again, the only reason they had a strikethrough is because this language was unique to our school district, and probably crafted years ago

607
01:34:14.960 --> 01:34:20.659
General Room: with our own independent legal counsel, and does not show up in Osba samples.

608
01:34:21.150 --> 01:34:26.659
General Room: Additionally, the last sentence strikethrough is being removed because it's redundant.

609
01:34:26.700 --> 01:34:31.010
General Room: and you can see that it is spoken to in the 1st sentence.

610
01:34:31.500 --> 01:34:38.570
General Room: The superintendent is the district's chief executive officer, and it's also referred to in policy. Cba.

611
01:34:39.080 --> 01:34:41.130
General Room: So again, this is some housekeeping.

612
01:34:44.030 --> 01:34:52.750
General Room: I move to adopt board policy. Cb, as presented. I second all right. Questions concerns.

613
01:34:55.130 --> 01:34:55.810
General Room: No.

614
01:34:56.200 --> 01:35:06.220
General Room: all right, I'll pass it to Director Douglas for the vote. Thank you. Director, shoemaker. Aye, director, sloop. Aye, chair, Taylor. Aye, vice chair. Wyatt.

615
01:35:06.480 --> 01:35:08.880
General Room: director vidal. Aye, thank you.

616
01:35:13.230 --> 01:35:18.350
General Room: Okay, I'm making good progress here. Let's go to that 3rd one. This is Cbg.

617
01:35:18.810 --> 01:35:23.580
General Room: There were several questions asked by board and members about the Strikethroughs.

618
01:35:24.460 --> 01:35:37.430
General Room: The 1st sentence strike through is again, it's a redundant. We just passed policy. Cb, so that should look familiar. It already speaks to the superintendent as a chief executive officer. So there's some housekeeping

619
01:35:38.110 --> 01:35:51.989
General Room: in terms of that second long couple of sentence lines there that are striked in the 1st paragraph. Again, that's language. Osva did not have did not craft. It's unique to the district.

620
01:35:52.500 --> 01:36:02.390
General Room: And so that was why they had a strike through. It's just not in their updates, because they don't have that same language, but they said if the district would like to keep it

621
01:36:02.420 --> 01:36:07.959
General Room: because they wrote it years ago, would like to keep it. He does not see any liability in that

622
01:36:08.050 --> 01:36:16.649
General Room: in those lines that they just speak to the value of, you know, assessing a superintendent

623
01:36:19.010 --> 01:36:21.072
General Room: in terms of

624
01:36:22.270 --> 01:36:31.150
General Room: the middle section that now does not have strikethroughs. But you'll see starting paragraph 3, 4,

625
01:36:31.660 --> 01:36:38.719
General Room: 5, and 6 that speak to the evaluation process in the original

626
01:36:38.770 --> 01:36:45.080
General Room: proposal that we brought before you. All of that had a strike through, because Osba

627
01:36:45.450 --> 01:36:55.820
General Room: does not put forward policies that speak to who will be overseeing the evaluation. They don't identify which board member. They leave that up to each board.

628
01:36:56.180 --> 01:37:04.170
General Room: So that was not language that they were passing forward as recommended, and some school districts.

629
01:37:04.370 --> 01:37:13.636
General Room: Board members don't identify who will oversee that that can be problematic. Sometimes they're not sure who's watching it and

630
01:37:14.390 --> 01:37:16.700
General Room: and sometimes they decide year to year.

631
01:37:17.140 --> 01:37:22.509
General Room: Our district is unique and has a practice of that being the role of the vice chair.

632
01:37:23.461 --> 01:37:30.300
General Room: And so he said that perfectly reasonable to have those actions

633
01:37:30.370 --> 01:37:35.879
General Room: of the vice chair in the policy of this school district. If we like to have it there.

634
01:37:36.010 --> 01:37:39.180
General Room: he does always caution about specific dates.

635
01:37:39.270 --> 01:37:52.159
General Room: especially if they're problematic and holding to those timelines. But the ones we've identified seem very reasonable in terms of saying the completion no longer than June 30, th so some of those, of course, are statutorily

636
01:37:52.530 --> 01:37:53.630
General Room: supported.

637
01:37:54.540 --> 01:37:58.940
General Room: The only strike through in that paragraph

638
01:37:59.300 --> 01:38:11.270
General Room: is this practice, it says, written evaluations will be completed by each board member any question. Is each of your board members really doing that? Or is there a cumulative

639
01:38:11.890 --> 01:38:17.250
General Room: one that's submitted by the full board? And so this could be misunderstood.

640
01:38:17.360 --> 01:38:20.759
General Room: and so would recommend a strike through there if it's not our practice.

641
01:38:24.120 --> 01:38:31.300
General Room: So I believe those were the only questions about this policy. All right.

642
01:38:31.920 --> 01:38:37.640
General Room: I move to adopt board policy. Cbg. As presented. I second

643
01:38:37.960 --> 01:38:41.439
General Room: alright, we'll open it up for questions concerns.

644
01:38:41.540 --> 01:38:42.280
General Room: Okay.

645
01:38:42.480 --> 01:38:43.549
General Room: The director's loop.

646
01:38:43.770 --> 01:38:47.350
General Room: I would like to keep in that 1st paragraph

647
01:38:48.150 --> 01:38:56.660
General Room: speaking to the value of the evaluation and identifying areas which deserve discussion between the Board and the superintendent.

648
01:38:57.650 --> 01:39:06.119
General Room: since it would be just supportive of the value of the evaluation and what it would be used for.

649
01:39:13.480 --> 01:39:17.799
General Room: So start. So starting with is a valuable metric. Yes, okay?

650
01:39:18.560 --> 01:39:22.000
General Room: And then ending at the end of that sentence

651
01:39:22.350 --> 01:39:24.630
General Room: between the board and the superintendent.

652
01:39:33.480 --> 01:39:43.220
General Room: Okay, do we need a motion to approve that the new language.

653
01:39:46.140 --> 01:39:51.540
General Room: or, if you are considering it, you could either rescind the 1st motion

654
01:39:51.700 --> 01:39:56.260
General Room: or amend it. But if you're going to now make a motion to adopt with

655
01:39:56.933 --> 01:40:03.799
General Room: not just as it reads, but keeping that phrase. Then I then you'll need to make a motion specifying that

656
01:40:04.490 --> 01:40:13.389
General Room: and my motion to include a change. So the policy cbg

657
01:40:13.540 --> 01:40:30.949
General Room: includes the second sentence describing the performance evaluation as a valuable method of assessing the status of education in the district increasing a level of the Board's knowledge in a variety of areas identifying areas which deserve discussion between the board and the superintendent.

658
01:40:32.680 --> 01:40:39.040
General Room: I second, okay, any other edits.

659
01:40:39.790 --> 01:40:40.440
General Room: Good!

660
01:40:40.980 --> 01:40:49.720
General Room: All right, Director Douglas, director, shoemaker. Aye, director, sloop. Aye, Chairtain. Aye, vice chair, Wyatt.

661
01:40:49.730 --> 01:40:52.390
General Room: Director Vidal. Aye, thank you.

662
01:40:53.540 --> 01:41:01.189
General Room: Thank you, and thank you for your incredibly thoughtful conversation last month, and your direction around getting some

663
01:41:01.270 --> 01:41:07.709
General Room: feedback on Osba's updates. It was helpful for me, and so I hope it

664
01:41:07.870 --> 01:41:10.730
General Room: it's helpful for you as well, and thank you for approving those.

665
01:41:12.590 --> 01:41:14.539
General Room: Alright. Thank you.

666
01:41:16.699 --> 01:41:23.900
General Room: Alright. And this turns it over to myself. And last year, Wyatt. So

667
01:41:27.247 --> 01:41:31.920
General Room: this portion is to let me find my paper here

668
01:41:35.990 --> 01:41:53.299
General Room: for an executive session item that we had discussed earlier that had to do with. I think you have some resolutions from Osk first.st Oh, I'm sorry. Did I? Did I go? Did I jump? Did I jump the gun a little bit?

669
01:41:57.840 --> 01:41:59.279
General Room: Okay, I don't see

670
01:41:59.660 --> 01:42:07.599
General Room: there are 3. Yeah, 3 resolutions from Osva that they would like our school board to take action on.

671
01:42:08.040 --> 01:42:11.010
General Room: Alrighty. Then let's go ahead and jump there. Then, please.

672
01:42:14.210 --> 01:42:20.600
General Room: I move that we approve the resolution to amend the Osba. 2023 bylaws.

673
01:42:21.920 --> 01:42:27.330
General Room: Hi. Second, any questions. Discussion

674
01:42:30.980 --> 01:42:31.810
General Room: well.

675
01:42:32.040 --> 01:43:01.460
General Room: share for the audience. The Osba is the Oregon School Board Association, and this these resolutions require the School Board to make our own resolution to amend them, and so then, collectively, all of the School Boards who are part of Osba can make these changes that govern the association. That is our one voice lobbying effort in Salem, and in DC. Related to School Board affairs.

676
01:43:05.150 --> 01:43:06.750
General Room: questions, concerns.

677
01:43:11.010 --> 01:43:19.560
General Room: Director Douglas, director, shoemaker, aye, director, sloop. Aye, chair, Taylor, Mr. White.

678
01:43:19.650 --> 01:43:25.400
General Room: Aye, Director Vidal. Aye, thank you all right.

679
01:43:25.940 --> 01:43:27.789
General Room: and you want to take the next one, too.

680
01:43:29.850 --> 01:43:37.830
General Room: I I move that we approve the resolution to amend Oregon School Board Association's bylaws relating to the composition of the Board of Directors.

681
01:43:38.920 --> 01:43:43.510
General Room: 5 seconds, any questions or concerns?

682
01:43:46.590 --> 01:43:51.039
General Room: No, all right, Director Douglas, director, shoemaker.

683
01:43:51.310 --> 01:43:56.990
General Room: aye, director, sloop. Aye, chair, Taylor, Mr. Wyatt.

684
01:43:57.180 --> 01:44:00.430
General Room: Aye, Director Vidal. Aye, thank you.

685
01:44:02.760 --> 01:44:11.189
General Room: And lastly, I move we approve the resolution to amend the Osba dues structure.

686
01:44:15.670 --> 01:44:20.143
General Room: Oh, that can choose the weed. Sorry. No worries.

687
01:44:21.430 --> 01:44:24.620
General Room: any questions or concerns about this.

688
01:44:24.980 --> 01:44:31.240
General Room: I would just comment that that as in many parts of life those dues have gone up

689
01:44:31.870 --> 01:44:41.979
General Room: significantly. But having looked into it a little bit, it's it's true that they have remained fairly low for a long time. And I they're they're, I think, their proposal

690
01:44:42.130 --> 01:44:48.069
General Room: for districts of different sizes to gradually increase the dues is is reasonable.

691
01:44:51.120 --> 01:45:11.520
General Room: I'll just share that Osba provides us with as we just saw policy, analysis, legal advice, lobbying, support, conferences, convenings, trainings, and so the dues are paid to cover those costs. And again, it is a reasonable increase. Given the cost of everything going up lately.

692
01:45:14.240 --> 01:45:20.509
General Room: I would just like to say I'm in support of this. Their dues haven't increased.

693
01:45:20.660 --> 01:45:24.820
General Room: and it looks like about 25 years, and

694
01:45:24.880 --> 01:45:38.299
General Room: the conferences I've attended since I've become a School Board member have been so helpful and educational, and have prepared me for this position. So I appreciate all the great work they do, so I'm in support of this.

695
01:45:39.700 --> 01:45:40.870
General Room: Alright, thank you.

696
01:45:41.693 --> 01:45:47.770
General Room: Director Douglas, director, shoemaker. Aye, director, sloop. Aye, chair, Taylor.

697
01:45:49.040 --> 01:45:53.320
General Room: vice chair. Wyatt. Aye, Director Vidal. Aye, thank you.

698
01:45:55.380 --> 01:45:59.449
General Room: and thank you for catching me as I just glazed out over that

699
01:45:59.700 --> 01:46:04.240
General Room: with my glazed over eyes after 5 h going strong.

700
01:46:05.490 --> 01:46:16.800
General Room: all right. And lastly, in this section we have item from the executive session, or s 1 9 2.6 6 0 2 b and I

701
01:46:18.680 --> 01:46:23.840
General Room: and this does require board action. This has to do with the

702
01:46:25.954 --> 01:46:28.550
General Room: What word am I looking for? The appeal

703
01:46:29.130 --> 01:46:38.140
General Room: of a complaint? And so we need a motion to to approve that session to work.

704
01:46:39.630 --> 01:46:51.859
General Room: I move that the Board take no further action on the complaint received, and I further move that the Board Delegate chair, Taylor, the authority to prepare a written response to the complainant on behalf of the Board. I second

705
01:46:53.820 --> 01:46:57.308
General Room: any no, no discussions needed.

706
01:46:57.950 --> 01:47:03.100
General Room: so I'll pass it to Director Douglas, director, shoemaker, director, sloop.

707
01:47:12.370 --> 01:47:21.100
General Room: no chair, Taylor, vice chair, Wyatt. Aye, Director Vidal, I thank you.

708
01:47:31.090 --> 01:47:35.719
General Room: And this will move us into public comment.

709
01:47:44.750 --> 01:47:45.500
General Room: Right?

710
01:47:45.700 --> 01:47:49.249
General Room: Again, we ask just that. You show etiquette and

711
01:47:51.060 --> 01:47:55.860
General Room: kind of just play. By the rules. I won't go through the long laundry list of things again. Most of you have already heard it.

712
01:47:56.120 --> 01:48:01.330
General Room: some of you who weren't here. This is an opportunity for you just to address the board. We won't respond back.

713
01:48:02.053 --> 01:48:10.079
General Room: You have 3 min, and please don't go over, so we'll start with Christy Lance.

714
01:48:19.780 --> 01:48:22.190
General Room: All right. So now for the good news.

715
01:48:22.300 --> 01:48:29.489
General Room: I have an innovative solution that addresses our district's financial challenges while enriching education and strengthening our community.

716
01:48:29.700 --> 01:48:31.910
General Room: Full-service community schools.

717
01:48:32.030 --> 01:48:48.670
General Room: The concept is simple but transformative. A full service community school is more than a place for learning. It's a hub for the entire community. These schools integrate academics with health services, social supports and community programs offering a 1-stop shop for students, families and residents.

718
01:48:48.670 --> 01:49:13.970
General Room: Full service community schools have proven success in districts across the country, including affluent areas like Scarsdale, New York, and Palo Alto, California. Most importantly, these grants supporting these programs are not income dependent. That's right. Westland Wilsonville absolutely qualifies for this funding. Here's how it could look in our district, though these are just a few ideas. Every full service community school is different and tailored to the needs of the community.

719
01:49:14.000 --> 01:49:27.990
General Room: Bolton Primary School could house an early learning center like we did when we opened as a primary in 2,001, offering preschool daycare before and after school care. Just imagine, if we offered a mandarin immersion preschool program.

720
01:49:28.220 --> 01:49:40.519
General Room: we could partner with tutors and have an after school program also available on teacher development days for mandarin tutoring or makerspace activities, providing stem enrichment for both students and community members.

721
01:49:40.570 --> 01:49:50.840
General Room: partnerships with the city to host classes or building, and our building could also serve as an emergency warming or cooling center which is desperately needed in our neighborhood.

722
01:49:51.050 --> 01:50:21.020
General Room: Cedar Oak Park primary school could transform unused classrooms into a wellness clinic, offering medical, dental and mental health services through partnerships with local providers, host, a community garden with classes in sustainable agriculture and cooking offer stem and coding workshops on weekends. Stafford primary could become an outdoor education hub, develop ecology and conservation programs that capitalize on its proximity to natural spaces, host, family-friendly arts and crafts, workshops and small business training for parents.

723
01:50:21.020 --> 01:50:48.639
General Room: launch a student marketplace for selling goods from the school garden and reinvesting proceeds into the programs. These are just a few bare bones ideas. Given more time, we could survey the communities and flesh out more ideas for these programs. These programs would maximize underutilized space, bringing essential services to families and create new revenue streams in the district through facility, rentals, partnerships, and grants that also strengthen the bond between schools and the community and making them more than educational institutions, they become community anchors.

724
01:50:48.690 --> 01:50:59.570
General Room: Why is the right solution? Why is this the right solution for the district. It's cost effective grants can start fund startup costs while partnerships look at well, partnerships with local organizations share operational expenses.

725
01:50:59.580 --> 01:51:22.729
General Room: It's proven to work districts that adopt full service community schools, models often see improved student outcomes, higher enrollment attendance and stronger community ties. It's accessible. These grants are not based on income. They're awarded to districts that submit strong proposals for community impact. The Bolton neighborhood community has already signed on to this idea, and I will be presenting this to the Robin Wood Neighborhood next week

726
01:51:38.940 --> 01:51:42.860
General Room: back on Hi,

727
01:51:44.280 --> 01:52:02.270
General Room: This time I wanted to talk about population growth in our district. About 12 years ago the Westland. Wilsonville, Long Range planning committee noted that this district was no longer a growth district, thinking about population growth.

728
01:52:02.400 --> 01:52:07.890
General Room: and they question if the district was building. Too much.

729
01:52:09.135 --> 01:52:16.560
General Room: Indeed, despite projections that Wilsonville would grow faster than West Lynn.

730
01:52:16.580 --> 01:52:46.379
General Room: the Portland State University Population study, which is the gold standard for population study used by the State of Oregon has found, on average over the past 4 years that both West Lynn and Wilsonville have grown on average of 1%. So they are both growing an average of 1% over the last 4 years, which is a low rate of growth and quite equivalent in both areas.

731
01:52:47.310 --> 01:52:55.279
General Room: Yeah, I would argue that the district is still building as though it was a high growth district.

732
01:52:55.400 --> 01:53:04.100
General Room: The Frog Pond Primary school now delayed until the 2026 school year will cost

733
01:53:04.533 --> 01:53:09.610
General Room: at least 45 million dollars. Yet the recent small School Alliance

734
01:53:09.690 --> 01:53:28.030
General Room: Press release revealed that the Wilsonville City planning department reported only 153 homes had been certified for occupancy in Frog Pond. So a very low rate rate of growth occurring over there in Wilsonville.

735
01:53:28.400 --> 01:53:29.640
General Room: I would ask

736
01:53:29.680 --> 01:53:51.989
General Room: that for the Board's planning and for the upcoming bond that the District reassess how it prioritizes new builds versus maintaining its existing school, and considers whether or not we really should be building at the rate that we are, or if there are ways that we can

737
01:53:52.340 --> 01:53:59.730
General Room: prioritize our students and our teachers using our existing buildings. Thank you.

738
01:54:07.700 --> 01:54:09.240
General Room: All right, Jin Zhao.

739
01:54:17.110 --> 01:54:17.800
General Room: no.

740
01:54:18.500 --> 01:54:21.840
General Room: And I actually missed one. Wendy Gorsk.

741
01:54:26.350 --> 01:54:29.798
General Room: Hello! Thanks for being here for 5 h.

742
01:54:30.400 --> 01:54:44.340
General Room: When I moved my 4 children to Westland from Alaska last year I was worried about a lot of things. What I didn't worry about was the school we'd researched in the only neighborhood we could just barely afford closing. I didn't worry that the school district was operating a profit machine

743
01:54:44.370 --> 01:55:03.390
General Room: that prioritized new school builds just outside the urban growth boundary. So public bond money could be transformed into general fund money. I didn't worry that the district had been deferring maintenance on Bolton with each bond, so that more of that money could be poured into these new builds that would be reimbursed to the district by developers in the city of Wilsonville.

744
01:55:03.540 --> 01:55:10.350
General Room: I didn't worry about it because I didn't know. But this is the system that we've all inherited. The only question worth asking is now what

745
01:55:10.430 --> 01:55:23.170
General Room: the easiest thing is to just go on, as is plenty of people attached to this process have financial reasons to do so. Maybe this system once worked, but with our cities defined as a 1% growth area, look where it got us in the last bond cycle.

746
01:55:23.180 --> 01:55:33.609
General Room: the district fibbing to voters that a new primary school named Frog Pond was needed, despite knowing the report said, no new primary schools are needed, and students would need to be diverted from elsewhere to make it viable.

747
01:55:33.690 --> 01:55:46.680
General Room: If Stafford doesn't close, who will go to Frog Pond before that it got us Athey Creek Middle School that could have been built next to Riverside High for half the cost, but is now a school with an astoundingly expensive infrastructure because of its wooded wetland location

748
01:55:47.020 --> 01:56:12.900
General Room: just outside the urban growth boundary. Higher infrastructure costs meant more money back to the district. So the reimbursement scheme has outlived any viability it once had ducking our heads has resulted in wasted bond money neglected but nonetheless high performing neighborhood schools. And now a distrusting community that may not even vote for a bond. So what now? I don't have many solutions. I doubt you do either. One problem is how to get solutions when the people presenting them stand to gain from the bond scheme.

749
01:56:12.900 --> 01:56:33.130
General Room: What tools does the Board have to request your own solutions? We have an immediate budgetary need issue. We need a budget analyst to come in and help the district make cuts the district Admin have admitted they have hired an analyst in the past, but not this time. Why not? Why are we looking at cutting schools before anything else? Why are their renovation lists artificially full of unnecessary work?

750
01:56:33.130 --> 01:56:46.459
General Room: Can the Board request a budget analyst or order, a feasibility, analysis with the express order to cut everything possible before touching teachers, class sizes, neighborhood schools and student programs. We all deserve to know if that's possible.

751
01:56:46.660 --> 01:56:54.550
General Room: Before suggesting a school closure. Let's pivot to responsive admins. Refuse your 4% raise next year as a show of solidarity

752
01:56:54.910 --> 01:57:18.239
General Room: board. Deny raises and bonuses to those not union or contracted for Heaven's sakes show us you consolidated some admin positions, and did everything possible to peel back admin excess before you come back to us with an amorphous cloud of we might save a little money by displacing hundreds of students and teachers, above all, be honest and collaborative in how to move forward. Help us believe you when you say in Westland Wilsonville students come first, st

753
01:57:23.360 --> 01:57:30.320
General Room: is and I called Jen's out earlier. She didn't come. So I'm assuming that she's not here.

754
01:57:30.990 --> 01:57:35.430
General Room: and I will move on to Athena Contreras.

755
01:57:51.150 --> 01:57:56.059
General Room: I want to speak to the recent dissolving of the small Schools task force.

756
01:57:56.630 --> 01:58:01.530
General Room: I think there's a lot of significant information that will not be included because.

757
01:58:02.170 --> 01:58:04.970
General Room: the the last opportunity to

758
01:58:04.980 --> 01:58:12.429
General Room: gather information into a report has not been completed, and therefore I think that

759
01:58:12.960 --> 01:58:20.359
General Room: there's not enough findings, especially since they seem to be the main source of information to make a decision.

760
01:58:21.096 --> 01:58:27.919
General Room: Regarding the schools. Being shut down or or consolidated?

761
01:58:29.057 --> 01:58:30.670
General Room: I also have.

762
01:58:32.593 --> 01:58:34.859
General Room: I believe that the the

763
01:58:35.300 --> 01:58:40.469
General Room: the fact that they had the closed meetings it. It doesn't make a whole lot of sense to me, because

764
01:58:40.890 --> 01:58:45.119
General Room: it it was supposed to be about connecting the community to

765
01:58:45.830 --> 01:58:51.649
General Room: the district and communicating findings. And so the the logic of

766
01:58:51.880 --> 01:58:58.549
General Room: of having that not open to the public never really makes made a lot of sense from the start.

767
01:58:59.770 --> 01:59:01.710
General Room: I think that

768
01:59:02.090 --> 01:59:08.930
General Room: in light of that it kind of needs to. The process needs to start over the information gathering needs to start from

769
01:59:09.740 --> 01:59:12.690
General Room: from the district, and then

770
01:59:13.280 --> 01:59:16.340
General Room: and then the community could share back from there.

771
01:59:16.980 --> 01:59:23.779
General Room: as I have a few other things that I wanted to share. I don't think that the geographic area is discussed enough.

772
01:59:23.960 --> 01:59:49.040
General Room: because when you look at the like, the heat map of the population between West Wilsonville and West Lynn, Westland is a much like 4 times the area of a lot less concentrated population, whereas Wilsonville shows on their heat map very concentrated centers, so it makes sense to have 400 students in a school. That is

773
01:59:49.420 --> 01:59:57.420
General Room: that concentrated, but it also makes sense to have walkable schools in an area that is much more geographically

774
01:59:58.323 --> 01:59:59.196
General Room: apart.

775
02:00:00.160 --> 02:00:01.240
General Room: So

776
02:00:02.590 --> 02:00:09.218
General Room: I don't think that's discussed enough, because when we talk about the nature of a school being too small, that

777
02:00:10.760 --> 02:00:13.900
General Room: is very different, based on geography.

778
02:00:13.910 --> 02:00:18.020
General Room: and I and I think that it makes a

779
02:00:19.580 --> 02:00:21.790
General Room: It's very different from Wilsonville to here.

780
02:00:25.380 --> 02:00:31.689
General Room: I also think there's a lot of confusion by the public that I think, should be clarified because the estimates

781
02:00:31.730 --> 02:00:36.030
General Room: for the general fund, the 1.4 million dollars that

782
02:00:36.080 --> 02:00:53.970
General Room: that could potentially be saved from from closing a school isn't really valid if those numbers are not crunched back in. If those bus numbers are not put back in, I think on average, it's about 600,000 for each public school throughout the Us. Even if they estimate

783
02:00:54.060 --> 02:00:56.470
General Room: a lot more of a savings.

784
02:00:57.880 --> 02:00:58.630
General Room: Thank you.

785
02:01:07.270 --> 02:01:10.820
General Room: Hmm, me health.

786
02:01:13.210 --> 02:01:14.850
General Room: Can I just do the 1st name?

787
02:01:16.550 --> 02:01:22.430
General Room: Okay, thank you hopefully. Next year we're not gonna do that.

788
02:01:23.640 --> 02:01:25.719
General Room: I can promise you we won't.

789
02:01:27.630 --> 02:01:28.750
General Room: It's stupid.

790
02:01:31.400 --> 02:01:32.250
General Room: Okay?

791
02:01:33.200 --> 02:01:33.960
General Room: All right.

792
02:01:34.490 --> 02:01:44.099
General Room: Okay. So I'm a cedar oak mom and a numbers person. Surprisingly, I'm now. I'm not going to talk about numbers. I want to talk about the importance of responsibility, accountability, and community.

793
02:01:44.130 --> 02:02:04.809
General Room: I think it is about time that the district admit this. It's responsible in large for the budget deficit and stop hiding behind excuses. The school enrollment is too low, and 3,350 students in a school is too small to maintain. The district is accountable for its financial decisions could tighten the belt on administrative supplies and technology technology expenditure

794
02:02:04.880 --> 02:02:22.110
General Room: because it knew about the post-covid Federal and State financial cliff. The district is accountable for its 2019 long-term planning mistakes, such as continuing the frock on project, despite the hard facts of low enrollment and slow development, yet decided to proceed. There is nothing wrong with admitting mistakes or failures

795
02:02:22.110 --> 02:02:36.419
General Room: like in a successful therapy, 50% of the success is attributed to acknowledging the problem and dealing with it rather than blaming the rest of the world and planting the head in the sand. This is the 1st step of us for a successful healing process that should start now.

796
02:02:36.500 --> 02:03:03.020
General Room: now about community due to the threat of school closure. I actually visited some private schools recently, and while impressed by their curriculum. I don't think that they're doing things that cannot be done or are not being done in our schools. They use paper colors and cardboards, and the kids own imagination to teach them and keep them engaged in multiple topics. We can do that easily. It will save the huge amounts of spending in the learning with technology expenditure tab that is not critical and even harmful at the primary school level.

797
02:03:03.180 --> 02:03:28.480
General Room: One major reason why I can consider the public system. Superior is the fact that my kid goes to school every morning with his friends and gets back home walking with them, and they just hop from house to house and play together like in the good old days. This doesn't have a monetary value. This is above money. This is about life, friendships, and community at it best, and this is what we want in our neighborhoods. I hope you will consider that in your decision process. Thank you.

798
02:03:28.830 --> 02:03:31.717
General Room: I really hope not to be muted.

799
02:03:35.460 --> 02:03:37.129
General Room: All right, Tony Collard.

800
02:03:41.150 --> 02:04:02.460
General Room: Hi, I'm a Bolton parent, and I'm this year's Pta President. I'm new to being involved in the school. Before last year I was living my best life as portrait, Taylor would say, because of my newness. I didn't feel comfortable speaking out regarding school closures or the formation of the small school task force when it was 1st introduced. So I decided to wait and see how things played out before making a statement.

801
02:04:02.570 --> 02:04:05.619
General Room: Unfortunately, my statement tonight is that I am disappointed.

802
02:04:05.650 --> 02:04:28.970
General Room: I'm disappointed in the way this whole thing was presented to the public. I'm disappointed in the way that the Ptas were involved without an option or forewarning and disappointed in the district staff and the way they lined the back walls of the community engagement centers refusing to engage because it wasn't part of their process. I'm disappointed that school closures seem to be the 1st option for this budget deficit.

803
02:04:29.020 --> 02:04:33.930
General Room: I'm also really disappointed with the lack of engagement of teachers and school staff. During this time

804
02:04:34.050 --> 02:04:46.809
General Room: I'm also not only disappointed, but I'm appalled that when teachers involved themselves and engaged in the Bolton Small School Task Force community meeting that they were approached and told that they did not need to be there by our superintendent.

805
02:04:47.700 --> 02:05:05.690
General Room: Some of the most important voices. Oh, sorry! No wonder. It's no wonder that teachers and school staff are reluctant to speak up and speak out. It's been my experience so far some of the most important voices in our school district are not only unappreciated and unwanted, but borderline silenced by district leaders.

806
02:05:05.870 --> 02:05:12.490
General Room: the authoritarian culture being fostered in our school district has led to an undercurrent of fear of the administration by our school staff.

807
02:05:12.500 --> 02:05:17.529
General Room: and to me this is extremely alarming, and concerning, and not the way it should be

808
02:05:18.100 --> 02:05:24.949
General Room: overall. The biggest thing I've realized while watching this whole mess unfold is that I'm disappointed in the direction the school district is headed.

809
02:05:25.080 --> 02:05:32.680
General Room: It seems as though the school district has been more interested in building fancy new schools and investing in current buildings. In our children's education.

810
02:05:32.820 --> 02:05:49.320
General Room: Public school is not about state of the art playgrounds and brand new buildings. It's about safe playgrounds and welcoming schools with amazing teachers. It's a place for kids to feel safe and valued, relaxed and ready to learn, and a place to where our teachers feel connected, heard, and respected.

811
02:05:49.640 --> 02:05:57.690
General Room: So to the School Board you have a lot of big decisions coming up. And I'm not just talking about whether or not to close schools talking about bigger questions

812
02:05:57.940 --> 02:05:58.990
General Room: about.

813
02:05:59.020 --> 02:06:08.429
General Room: do you want to continue to have the community's engagement and faith in this school district questions about what kind of schools do you want to build for the future of this district.

814
02:06:08.660 --> 02:06:25.079
General Room: Do you want the feel good, big, or sorry? Do you want the big fancy? Look good schools that are packed full of underachieving students, or the feel good kind of schools that lead to quality, education and happy kids. I think I echo the thoughts of the community when I say that we want the feel good quality education schools.

815
02:06:25.080 --> 02:06:48.150
General Room: and if you choose community and education over everything else, which I hope you do the final questions. I'd like you to ask yourselves, is this current school district administration the best leadership to uphold the superior level of education that our community wants? Are they capable of? Not only making small schools acceptable in our district, but a priority. And will they produce the type of schools that is the city's biggest draw.

816
02:06:59.590 --> 02:07:09.390
General Room: Wanna make sure I get this right. Is it Katie Ham Caddisham?

817
02:07:11.790 --> 02:07:14.310
General Room: Not sure if I got it right with the writing.

818
02:07:15.720 --> 02:07:30.970
General Room: Good evening. My name is Katie ham. I have a 5th grader at Lowry, and a 7th grader at Wood. I come from a family of educators, some who've worked in this building and understand fully that every person in this room is here because of their commitment to children in our community.

819
02:07:31.310 --> 02:07:47.160
General Room: I recognize the challenges that budget shortfalls place on every person in here. I'm here tonight because I care deeply about the opportunities you sports, provide for children and families in our district. And I'm concerned about the recent increases in facility. Use fees for fields and gyms.

820
02:07:47.260 --> 02:07:52.189
General Room: as well as the limited availability of fields and gym spaces for our youth programs.

821
02:07:52.390 --> 02:08:00.320
General Room: My lens is softball, as both my children love the sport. But there are children, parents here representing various sports and organizations.

822
02:08:00.350 --> 02:08:04.050
General Room: We all know that youth sports offer more than just physical activity.

823
02:08:04.150 --> 02:08:11.079
General Room: They teach teamwork, discipline, resilience and leadership values that align perfectly with the mission of our schools.

824
02:08:11.500 --> 02:08:17.919
General Room: These programs build confidence, provide a sense of belonging and keep kids engaged in positive activities.

825
02:08:18.080 --> 02:08:25.109
General Room: The increases will lead to lower participation. As these opportunities become less accessible to more families.

826
02:08:25.450 --> 02:08:29.490
General Room: The strength of any youth Sports League is in, not in its numbers.

827
02:08:29.600 --> 02:08:38.269
General Room: and if Westland Wilsonville wants to continue to be a State leader in sports, youth participation needs to be fostered by our decisions rather than hindered by them.

828
02:08:38.700 --> 02:08:43.149
General Room: For many families in our communities the added costs are simply too much

829
02:08:43.240 --> 02:08:56.150
General Room: with these higher fees youth sports programs are forced to raise costs. This doesn't just impact the families who can't afford the increase. It impacts the entire team, the coaches, the spirit of the community that these programs foster.

830
02:08:56.410 --> 02:09:03.029
General Room: I understand that maintaining facilities come at a cost. But we need to remember who these facilities are for our children

831
02:09:03.360 --> 02:09:16.169
General Room: when we prioritize access, we make an investment in their futures. Youth sports keep kids physically active, emotionally balanced and connected to their peers, which can lead to better performance in school and fewer behavioral issues.

832
02:09:16.360 --> 02:09:33.019
General Room: I ask you to consider what these increases will cost us as a community. We're risking a scenario where only the most affluent families can afford to participate in new sports is that the legacy we want to leave? Or do we want to be a district that values equity, opportunity, and the well-being of all students.

833
02:09:33.460 --> 02:09:45.220
General Room: Other parents and organizations have joined me this evening. We respectfully request the Board place this topic on the January meeting agenda and look forward to collaboration. Thank you for your time and commitment to our community.

834
02:09:51.470 --> 02:09:52.770
General Room: Ashley Darby.

835
02:09:59.530 --> 02:10:08.100
General Room: Hi! My name is Ashley Darby. I 1st would like to say, I second, everything that Katie just had to say to you. I am a mother of a

836
02:10:08.140 --> 02:10:12.390
General Room: 9th grader, a 4th grader, and a 3rd grader. And

837
02:10:12.450 --> 02:10:18.379
General Room: along with that the sports are extremely important in our world. We're raising strong daughters, and

838
02:10:18.480 --> 02:10:33.809
General Room: we're just here to help them do that. I'd like to share with you a letter from one of our coaches. His name is John Robinson, and he states as a parent and a coach of multiple athletes, activities, softball, soccer, basketball, baseball, volleyball track, and field cross country.

839
02:10:33.850 --> 02:10:55.589
General Room: supported or hosted by the district. I want to shine light on some inquiries and inefficiencies that have witnessed recently with regard to the district field and gym resource utilization. First, st I appreciate the district Gym and field reservation team for supporting our students and the community at large. It's not lost on me how challenging it is to support such a large community. So thank you.

840
02:10:55.890 --> 02:11:10.340
General Room: The intention of this message is not to shame anyone. Rather, I'm hoping to bring visibility and recommend logical solutions that increase district resource utilization, and with it district funds as well as provide opportunities for the largest number of the youth in our community.

841
02:11:10.500 --> 02:11:19.169
General Room: This fall our family witnessed inefficient usage of district facilities that is, disproportionately having a negative impact on the female athletes in our community.

842
02:11:19.280 --> 02:11:40.579
General Room: Our daughter participates in the Wilsonville wildcat fast pitch program, and I am a coach. First, st I'm educated and fully supportive of the established district priorities used to establish reservation conflicts with that understanding. I hope that the district has an appetite to enable athletic participation for our youth based on a logical fit model rather than that. If you want it, they want it

843
02:11:40.650 --> 02:11:48.839
General Room: or they get it. Analysis, however, it will result in greater access to district facilities for variety of youth in our community.

844
02:11:49.040 --> 02:11:55.969
General Room: With the latter increases the risk of leaving some out this fall we had suitable facilities designed for specific sports.

845
02:11:56.290 --> 02:12:03.980
General Room: for example, football fields remained idle, while teams that could use those facilities successfully secured, reservations for fields

846
02:12:04.400 --> 02:12:26.180
General Room: whose use is primarily designed for softball, and the district is willing to take a more critical if the district is willing to take a more critical look at the reservations with a logical fit mindset, they will have a greater positive impact on the youth in our community. Our daughter also participates in Westland Wilsonville youth, volleyball, and my wife Nicole, is a coach with our youth sports, we're able to start their

847
02:12:26.180 --> 02:12:46.940
General Room: practices at district facilities prior to the start of school. In August, 500 of our youth volleyball players were unable to reserve a district facility on a weekday until September 9.th It's my understanding that the requested facilities weren't reserved by other school functions. Rather they were being held proactively to support possible future school functions.

848
02:12:47.110 --> 02:13:02.699
General Room: Cancellations for scheduled district activities are an understandable and somewhat common occurrence. However proactively locking down facilities to limited opportunities for roughly, 500 students, primarily female in the district seems short-sighted in this instance.

849
02:13:03.620 --> 02:13:04.690
General Room: Thank you for your time.

850
02:13:12.490 --> 02:13:13.850
General Room: Greg Hargrave.

851
02:13:20.930 --> 02:13:26.750
General Room: Good evening, Greg Hargraves. I'm a board member and a coach over the last 7 years for the

852
02:13:26.790 --> 02:13:31.990
General Room: Wilsonville fast pitch softball program, and I wanted to read something I prepared.

853
02:13:32.360 --> 02:13:45.799
General Room: So today, I want to discuss the financial impact that softball families are facing. After careful calculations, it's come to light that recent fee increases equate to a staggering $350 per player

854
02:13:46.000 --> 02:13:53.669
General Room: for many families in our community, especially those with multiple children in this program, and not only other sports in general.

855
02:13:53.780 --> 02:13:57.330
General Room: this spike is going to be very challenging, and it's very concerning.

856
02:13:57.420 --> 02:14:12.039
General Room: as someone who has been involved in the inception since the inception of Wilsonville fast pitch softball I can attest to our attentions. Intentions have always been to extend beyond the game itself. It's been about fostering a sense of belonging to the community.

857
02:14:12.060 --> 02:14:13.560
General Room: Among these young girls.

858
02:14:13.620 --> 02:14:30.619
General Room: Our softball players are not just athletes. They are active participants in team building events and charity events that uplift our Wilsonville community from toy drives to funding Christmas families fundraisers and proud to say, we've raised over tens of thousands of dollars for cheer for cancer.

859
02:14:30.920 --> 02:14:35.340
General Room: But we instill compassion teamwork dedication.

860
02:14:35.630 --> 02:14:45.919
General Room: And this has had a major impact on our hometown. The vision has always been to nurture these girls into outstanding ladies, to become future leaders of this community. Hopefully.

861
02:14:46.290 --> 02:14:54.270
General Room: softball, like many other sports, comes with financial burdens. We have dedicated as a community countless hours of fundraising efforts

862
02:14:54.480 --> 02:15:14.700
General Room: in order to keep the sport accessible and affordable at all. However, this spike in cost will hit very hard, despite unwavering support from our community, there remains a disparity between resources between boys and girls sports programs particularly evident in allocation, accessibility, and maintenance of fields.

863
02:15:14.760 --> 02:15:17.670
General Room: I think, as a board, we should clearly examine this.

864
02:15:18.060 --> 02:15:22.689
General Room: I want to make very clear. I'm willing to pay more. I think many families are willing to pay more.

865
02:15:22.810 --> 02:15:25.380
General Room: but financially we want to see

866
02:15:25.910 --> 02:15:31.549
General Room: the money being spent accordingly, and we want to see something for those that benefit the girls.

867
02:15:31.670 --> 02:15:39.839
General Room: Field quality, maintenance, access to additional facilities are essential for the growth of our population to keep up with the pace of growth in our community.

868
02:15:40.130 --> 02:15:53.080
General Room: recently established me to witness. Some girls leave our program in the city of Wilsonville, strictly based off of facility, access, and safe fields and access to facilities that they can work out during the winter.

869
02:15:54.363 --> 02:16:00.370
General Room: What we want is collectively to bridge the gap, to ensure equality and all of the resources, whether

870
02:16:00.420 --> 02:16:08.429
General Room: you're a girl, a boy regardless of income, level, etc. That's always been our goal. So I urge each and every one of you

871
02:16:08.610 --> 02:16:13.390
General Room: to help our girls strive for the future and be future leaders of this community. Appreciate it.

872
02:16:19.890 --> 02:16:21.590
General Room: Bailey Van Meter.

873
02:16:28.670 --> 02:16:33.190
General Room: Good evening. My name is Bailey Van Meter, and I'm a junior at Wilson High School

874
02:16:33.639 --> 02:16:43.380
General Room: this year. I will serve as co-captain of the wistful High School softball team. We are 4 time defending League champions, and our team is gearing up to win the 5th this season and hopefully State championship.

875
02:16:44.510 --> 02:16:53.249
General Room: Softball, like many other sports, has become a year on sport for most athletes between high school, softball and club. Nearly all of my teammates and I play softball 10 months of the year

876
02:16:53.410 --> 02:17:01.910
General Room: for club. I play for the 16 Wilsonville 16 years Wilsonville wildcat, fast pitch team, along with 10 of my fellow high school teammates, some of whom are in the stands tonight.

877
02:17:02.309 --> 02:17:15.270
General Room: while I understand there are seasonal priorities. This fall our 16 team and 10 Wilsonville High School softball players had to move practices to the marginally playable fields at Boones Ferry primary school, or have very late practices at the High School.

878
02:17:15.360 --> 02:17:19.989
General Room: This was all, while 3rd and 4th grade football players were given our fields for their practices

879
02:17:20.490 --> 02:17:30.090
General Room: as a player myself it was difficult to watch 3rd and 4th graders who are just getting started with their sport have priority over my team and I, who are getting close to playing our last years of softball.

880
02:17:30.549 --> 02:17:32.270
General Room: It does not seem fair

881
02:17:32.590 --> 02:17:43.140
General Room: that high school softball players playing at the highest level of youth. Softball will not be given priority to use our softball field in preparation for delivering a State championship to our high school

882
02:17:43.549 --> 02:18:00.050
General Room: on behalf of the Wilsonville wildcat fast Pitch, 16 U. Team. I am asking that the school district would change the policy for our players to have priority to use our softball fields, regardless of whether we are representing the high school or our club team through Wilsonville. Wildcat fast pitch. Thank you for your time and your consideration.

883
02:18:07.490 --> 02:18:10.459
General Room: Preston van Meter.

884
02:18:11.700 --> 02:18:12.869
General Room: That's my kid.

885
02:18:15.459 --> 02:18:35.580
General Room: Hello! My name is Preston Vanmeter, and I'm the president of Wilsonville Wildcat fast pitch. I did not organize this tonight. That was Katie. But I guess I'm the closer. That's a hard group. To follow. Our mission is to inspire future female leaders through competitive youth softball. So when we moved here in 2017, there really wasn't a competitive softball program.

886
02:18:35.580 --> 02:18:48.389
General Room: We started from day one trying to build something local for our community. This is the 1st crop of kids from our competitive softball program that'll make it through the High School their juniors this year. There are 10 of them on my 16 new team that I coach

887
02:18:48.674 --> 02:18:54.195
General Room: I have 4 points that I'd like to make. I don't know if I can do it in 2 2 min. But I'm gonna do my best.

888
02:18:55.040 --> 02:19:19.349
General Room: We have to shine a light on field scarcity. The issue in Wilsonville field scarcity. We have 5 of 10 dirt fields that are really marginally playable. The Boones ferry fields, the 2 fields at the primary school were abandoned for 2 years, until we resurrected them when we lost our high school reservations this fall, and then we have Mol and bull problems over at Wood as well. So what we have is Little League is moving into the fields of Memorial Park

889
02:19:19.860 --> 02:19:38.370
General Room: quite frankly. More boys play sports than girls. We lose field access in Memorial Park, and we're forced to go use the fields at the High School. Raising rates on us has a disparate impact on girls in our community. Greg talked about the costs. Those costs are only going to get higher as those discounts drop off in the next couple of years.

890
02:19:38.799 --> 02:19:50.579
General Room: Our community is not like other communities that have turf fields. Those youth organizations have other fields that they can access to help keep their fees down. Then they strategically go get the turf fields when the weather is.

891
02:19:50.650 --> 02:19:56.239
General Room: we don't have that option. We have to use turf right? We can only go to those 2 high school fields that we now have.

892
02:19:56.310 --> 02:20:00.410
General Room: That's a that's a bigger, disparate impact again, on girls in our community.

893
02:20:00.850 --> 02:20:03.409
General Room: I'm I'm not convinced that higher

894
02:20:03.560 --> 02:20:24.809
General Room: field rental rates are going to increase revenues, which is your goal what we will do where we would usually do our because we're a category. 3 regular nonprofit. Now, in out of season, we're going to be charged $120 an hour to use the High school field in the winter, when we would do our winter workouts. We're just not going to go to the high school anymore. So that revenue that you would have gotten

895
02:20:25.204 --> 02:20:30.500
General Room: from using the fields at a lower rate will just not come in. I think that'll happen for all organizations.

896
02:20:31.266 --> 02:20:37.590
General Room: My plea is not to keep the rates lower. You heard a lot of that tonight. My plea is.

897
02:20:37.740 --> 02:20:44.520
General Room: the city and the school district are have put us in this position. It started years ago. We have to start

898
02:20:44.520 --> 02:21:08.249
General Room: turning the page and creating more ball fields in our community that's got to be a partnership between the school district and the city. It's not one blaming, the other, saying, it's their fault. It's your fault. We've got to get together, and we've got to find a way to solve this problem. We're only growing. There's not been any new ball fields built in the Wilsonville community since the Ville development was started. We have to fix that. We're not building fields at schools like used to be done in the old days.

899
02:21:08.250 --> 02:21:17.280
General Room: And now we're seeing the impact of that. We would like to be a part of the solution, and we sure love a partnership, and we'd love to have a conversation with you on the agenda at a future meeting. Thank you.

900
02:21:25.520 --> 02:21:29.170
General Room: Oh, Jocelyn Kuhn.

901
02:21:37.530 --> 02:21:43.140
General Room: I'm here on behalf of the Wba the Basketball Association in Wilsonville.

902
02:21:43.160 --> 02:21:49.680
General Room: And I'm here because of the proposed increase in Gym rental costs that could have a serious impact on our kids and our community.

903
02:21:49.950 --> 02:22:00.179
General Room: Wilsonville, on one hand, seems to prioritize equity, and we've seen that in actions like offering free lunches to all students, a step that ensures that no child is left behind.

904
02:22:00.230 --> 02:22:09.240
General Room: But now, by intent, by potentially more than doubling gym fees, we're putting youth sports out of reach for many families, especially those already struggling to make ends meet.

905
02:22:09.340 --> 02:22:24.800
General Room: Last year, as an organization, we spent roughly 20,000 in gym rental fees, but with the new fee structure where we would be asked to pay over 40,000 in gym rental fees for the youth Wilsonville for the youth in Wilsonville to play youth basketball at the schools. Their parents are already paying taxes to help fund.

906
02:22:25.160 --> 02:22:36.079
General Room: Youth sports are not just extracurricular activities. They're a lifeline for so many kids. They teach teamwork, discipline and resilience, and they keep kids engaged and off the streets.

907
02:22:36.210 --> 02:22:44.100
General Room: When you raise fees, you risk cutting off access for lower income families, shrinking participation and losing the sense of community that sports brings.

908
02:22:44.390 --> 02:23:08.530
General Room: Asking parents to absorb, absorb these increases directly contradicts the values that seem so important to the district. If we're committed to equity in the lunchroom, we should be just as committed to it on the court. These are investments in our kids and their futures and the community as a whole. I am asking for your partnership and finding a solution. So we can keep youth sports accessible to every family. Let's not price kids out of the game.

909
02:23:17.810 --> 02:23:19.190
General Room: Jim Bruns.

910
02:23:24.240 --> 02:23:37.009
General Room: Good evening, members of the School Board. My name is Jim Bruns, and I'm a proud father of 2 student athletes at Meridian Creek Middle School, as well as a volunteer coach for youth, baseball, basketball, and soccer that support our youth in the Wilsonville West Lynn School district.

911
02:23:37.030 --> 02:23:43.249
General Room: I'm here tonight to respectfully voice my concern regarding the increase in facility. Usage fees for youth sports programs in our district.

912
02:23:43.360 --> 02:23:53.320
General Room: as you've heard from the previous organizations that have shared. We are seeing an extremely large increase which ultimately have to be passed on to our families, and I wanted to highlight some of the unintended consequences that should be considered.

913
02:23:53.980 --> 02:24:06.719
General Room: 1st of all, our community youth are the primary users of the said facilities. These youth sports nonprofits are also led by community taxpayers and parents that are already funding these organizations through the individual sport. And as local taxpayers to the school district.

914
02:24:07.090 --> 02:24:13.130
General Room: I understand the financial challenges our schools face. But I ask you to consider the broader impact these increases could have on our students.

915
02:24:13.200 --> 02:24:15.340
General Room: particularly those involved in youth sports

916
02:24:15.540 --> 02:24:22.069
General Room: highlighted tonight were numerous state championships, and the majority of these student athletes participated in youth sports organizations represented here.

917
02:24:22.450 --> 02:24:29.230
General Room: as we know, sports are about much more than just games and competition. They teach teamwork, discipline, leadership, and resilience.

918
02:24:29.250 --> 02:24:36.289
General Room: But for many kids, especially those in low to moderate income families, participation in sports is only possible when costs are kept low

919
02:24:36.540 --> 02:24:43.679
General Room: as a coach and a father. I've witnessed firsthand how important it is to make sports accessible to every child, regardless of their financial background.

920
02:24:43.740 --> 02:24:52.609
General Room: however increasing fees for the use of school facilities creates an additional barrier, one that could exclude many children, particularly girls, from having the opportunity to play.

921
02:24:53.030 --> 02:25:06.679
General Room: I particularly wanted to raise concerns in regard to our young ladies and youth sports who are already facing challenges when it comes to participation across the nation. Girls participation rates in sports are significantly lower than boys, and those rates tend to drop further as they get older.

922
02:25:07.000 --> 02:25:13.719
General Room: Seeing reduced participation rate of girls. Age 6 to 12 is at 34% and age 13 to 17, at 38% reduction.

923
02:25:13.910 --> 02:25:16.790
General Room: I would challenge. It's even more drastic in our community

924
02:25:17.070 --> 02:25:22.980
General Room: for many girls opportunities to play in sports as a school setting are one of the few affordable ways to stay active and engaged.

925
02:25:23.250 --> 02:25:28.589
General Room: A significant fee increase will disproportionately affect them, and could cause more girls to drop out of sports altogether.

926
02:25:29.090 --> 02:25:38.899
General Room: Moreover, these fees aren't just a burden on families who are already struggling. Many of the children who stand to be most impacted are the ones who benefit the most from the structure, confidence, and sense of community that youth sports offers.

927
02:25:39.050 --> 02:25:44.260
General Room: If fees goes up. Fewer children, especially those from low to income households, will have an even further burden upon them.

928
02:25:44.300 --> 02:25:47.660
General Room: and, as we all know, this will lead to a decline in overall participation rates.

929
02:25:47.850 --> 02:25:57.389
General Room: I urge the Board to consider these factors carefully when making decisions about facility, use fees, increasing the cost for sports programs that only harms students from low to families, but it also sends a wrong message about our priorities.

930
02:25:57.580 --> 02:25:59.249
General Room: Sports should be inclusive.

931
02:25:59.610 --> 02:26:05.919
General Room: I asked the Board also to explore alternative ways to manage the district budget without raising the fees for our youth sports.

932
02:26:05.960 --> 02:26:12.809
General Room: We have an opportunity here to lead by example, showing that our community values, inclusivity, equality, and access to opportunities for all of our children.

933
02:26:12.840 --> 02:26:19.609
General Room: Let's not take a step backward by making it harder for children to get involved in something that can change their lives for the better. Thank you for your time and your consideration.

934
02:26:25.220 --> 02:26:27.950
General Room: Tricia Barbie School.

935
02:26:32.120 --> 02:26:32.990
General Room: Winning.

936
02:26:36.740 --> 02:26:40.040
General Room: Good evening. Everyone. Thank you for being here tonight.

937
02:26:41.160 --> 02:26:42.610
General Room: Thank you for your time

938
02:26:42.760 --> 02:26:49.990
General Room: as a Westland resident and a parent of students in the district. I wanted to share some concerns I have regarding the future of our schools.

939
02:26:50.430 --> 02:26:56.279
General Room: School district confusion puts our entire future as a thriving educational community at stake.

940
02:26:56.520 --> 02:27:17.290
General Room: I am concerned that members of our School Board would contemplate closing some of our primary schools here in Westland, Wilsonville, for well, Westland, for reasons that are not entirely clear, as my children have attended primary, middle, and high school. I can state with certainty that the primary schools are the foundation for our entire community.

941
02:27:17.770 --> 02:27:25.209
General Room: Our primary schools are the reason people move here from other areas, and they are the reason local families decide to continue living here

942
02:27:25.300 --> 02:27:27.580
General Room: when they could move, move away.

943
02:27:29.480 --> 02:27:43.300
General Room: There is a delicate balance of geographic boundaries and small primary school communities that make their way up to feed the bigger, broader middle schools, and finally fill the high schools with well-educated, independent, thriving students.

944
02:27:44.920 --> 02:28:01.190
General Room: Our small primary schools help give stability to geographic areas, ensure that students are known and supported and provide unique, robust and fruitful options for families wishing to enroll their young children here at the start of their formal education.

945
02:28:02.260 --> 02:28:08.780
General Room: in the interest of sustaining what we have built over generations. Here are my requests as a resident and as a parent.

946
02:28:09.310 --> 02:28:19.149
General Room: The Board should not make any decisions on school closures until a boundary modification, analysis, and a thorough 3rd party budget assessment are conducted.

947
02:28:19.710 --> 02:28:30.189
General Room: The Board should not make any decisions on school closures until the district has conducted community-wide outreach and received feedback from the entire community.

948
02:28:30.190 --> 02:28:50.619
General Room: Because the district's communication focused specifically on the 3 distinct primary schools, they did not create a district. Wide conversation, and the community has not been kept abreast regarding potential changes. All of our school communities do not realize the burden that will be placed upon them. Should any of our schools close and population shift.

949
02:28:50.640 --> 02:28:55.549
General Room: They do not realize these concerns because they have not been invited to the conversation.

950
02:28:56.260 --> 02:29:09.960
General Room: The Board must make decisions that maintain public trust. It is the key to our future public trust, for the School Board is at stake. Now that the district has indirectly broadcast, that they would consider shuttering 3 specific schools

951
02:29:10.140 --> 02:29:18.450
General Room: schools that are anchors of their neighborhoods are high performing, have stable enrollment, have stable enrollment, have stable enrollment.

952
02:29:20.010 --> 02:29:36.439
General Room: and have served Westland for generations, make no mistake. Once public trust is shaken. The successful school district we've worked so hard to build and maintain will not be able to survive the future failed bonds, the future disrepair and the lack of public support.

953
02:29:36.710 --> 02:29:40.259
General Room: The School Board should not make any changes. Oh, thank you.

954
02:29:44.670 --> 02:29:45.630
General Room: Okay.

955
02:29:46.290 --> 02:29:50.460
General Room: We also have a virtual

956
02:29:53.210 --> 02:29:59.140
General Room: community member who has waited patiently, and that is John Mccabe.

957
02:29:59.560 --> 02:30:04.340
General Room: So, Andrew, would you please queue up, John to bless us?

958
02:30:05.960 --> 02:30:12.119
John McCabe: Bless you. Okay, whatever. Okay. John Mccabe Wesleyn, Oregon, I'm going back to earlier in the meeting.

959
02:30:12.660 --> 02:30:14.380
John McCabe: On the interest rate.

960
02:30:14.640 --> 02:30:20.280
John McCabe: The fact that there's money this year going to the Geo. Bond Fund.

961
02:30:20.510 --> 02:30:26.310
John McCabe: and I wish the Board would go back to the June 10th meeting, when by the administration.

962
02:30:26.360 --> 02:30:27.899
John McCabe: I was called a liar.

963
02:30:28.830 --> 02:30:31.999
John McCabe: Truth. I was the only one talking the truth that day.

964
02:30:32.460 --> 02:30:35.979
John McCabe: School Board members from the past and current have called me a liar.

965
02:30:36.310 --> 02:30:40.129
John McCabe: So you need to go back to the June 10th meeting, where I was called a liar

966
02:30:40.700 --> 02:30:44.950
John McCabe: about that money needed to go with the Geo bond and stay with the Geo bond.

967
02:30:45.760 --> 02:30:54.410
John McCabe: Now the State has said, well, at least they're starting it now, and I go. That's not satisfactory. You guys need to go back to 2,016 when this started.

968
02:30:54.670 --> 02:30:58.530
John McCabe: when you basically increase the taxes on the community

969
02:30:58.690 --> 02:31:03.320
John McCabe: by having all the interest income go anywhere but the Geo Bond fund.

970
02:31:03.460 --> 02:31:06.019
John McCabe: and they say, Well, that's gonna take a lot of time.

971
02:31:06.190 --> 02:31:17.480
John McCabe: I have been asking for close to a decade for this to occur, and the only auditor that saw this problem was Tkw. Who was fired by the school district.

972
02:31:17.810 --> 02:31:23.180
John McCabe: and on the other issues the report that's being pulled, put out by flow analytics

973
02:31:23.510 --> 02:31:32.300
John McCabe: hard to believe that it's even correct for 2 reasons. One, it talks about. After 10 years there will be development in the Stafford Hamlet area

974
02:31:32.590 --> 02:31:38.480
John McCabe: Stafford Hamlet cannot develop for 10 years after 2 0. 5 is widened.

975
02:31:38.820 --> 02:31:42.260
John McCabe: 2 0. 5 isn't even in the planning stage to be widened.

976
02:31:42.590 --> 02:31:51.240
John McCabe: We're looking at 25 years, probably, therefore, that the open enrollment students

977
02:31:51.670 --> 02:31:54.479
John McCabe: over 400 are in our school district.

978
02:31:55.512 --> 02:31:59.970
John McCabe: And if you go through, the projections always go in a certain way.

979
02:32:00.360 --> 02:32:05.290
John McCabe: If we took no more open enrollment students, it would completely decrease.

980
02:32:05.940 --> 02:32:08.300
John McCabe: So we're going to run out of money

981
02:32:08.930 --> 02:32:12.510
John McCabe: for billing schools that nobody's gonna need to go to

982
02:32:12.820 --> 02:32:15.540
John McCabe: and so flow analytics needs to go back.

983
02:32:15.730 --> 02:32:21.020
John McCabe: reanalyze this, take back out all the open enrollment students.

984
02:32:21.340 --> 02:32:27.020
John McCabe: And then we can find out where we really are, and for starting next year was supposed to be the start.

985
02:32:27.670 --> 02:32:39.880
John McCabe: A frog pond. It's been delayed a year way I look at it. These 3 schools. None of them should be closed because a lot of the closure of the schools, especially Stafford, was based on Frog Pond opening next year. It is not.

986
02:32:40.120 --> 02:32:49.060
John McCabe: The whole thing should be scrapped, and let the new School Board, who will be elected in may make the decision. Thank you.

987
02:32:55.720 --> 02:33:04.020
General Room: And I see a hand up. Okay.

988
02:33:05.490 --> 02:33:07.659
General Room: And was there any other?

989
02:33:08.230 --> 02:33:11.359
General Room: Oh, cool 2 others. Okay.

990
02:33:11.874 --> 02:33:17.860
General Room: You've been sitting here patiently. Can you state your name so I can write it down.

991
02:33:18.630 --> 02:33:24.289
General Room: Yep. Name's Ian Harney Ian Harney. Yep, HARN. EY.

992
02:33:24.720 --> 02:33:30.259
General Room: Thanks for having me tonight. Yep, there you go.

993
02:33:31.266 --> 02:33:32.750
General Room: Yeah. And are you a

994
02:33:33.340 --> 02:33:37.000
General Room: I'm a parent of a child that's Staffer. Oh, awesome. Okay, thank you.

995
02:33:38.880 --> 02:33:43.411
General Room: parent to a kindergartner at Stafford, so new parent to the school system.

996
02:33:43.920 --> 02:33:46.900
General Room: Throughout this process one thing has really struck me, and that is that

997
02:33:46.910 --> 02:33:59.480
General Room: schools are really at the core of the value proposition of the communities in both Westland and Wilsonville, and a major reason that people move into our towns and pay a handsome amount of money to do so.

998
02:33:59.730 --> 02:34:18.019
General Room: A significant percentage of the people who move into our towns have elementary school age kids. I think the majority of us have experienced that in our own neighborhoods. And so I find it really unfortunate that we would even entertain the idea of closing some of our highest performing schools, especially at that elementary level.

999
02:34:18.280 --> 02:34:27.969
General Room: schools that are proven pillars of our communities that are proven to create great outcomes not only for their students, but also for the communities around them.

1000
02:34:28.140 --> 02:34:38.600
General Room: and it just feels to me like a very short, sighted and damaging solution to a problem that frankly, in the grand scheme of the budget just doesn't really seem that significant.

1001
02:34:38.860 --> 02:34:46.609
General Room: And I'm not sure that it's a solution that truly addresses the root cause, which also seems to be subject of quite a bit of debate.

1002
02:34:46.780 --> 02:35:06.400
General Room: I don't know how, watching the enrollment in great schools that are clearly marketable against any competition that they may face whether that's private schooling, homeschooling, or anything else. How watching that enrollment be questioned and maybe go down while the population of school age families in these towns is not going down.

1003
02:35:06.650 --> 02:35:19.160
General Room: and then responding to that by closing some of the best schools that we have could be viewed as anything other than a failure. Frankly. So, I'd personally like to see more information about what alternative options the Board is entertaining.

1004
02:35:19.160 --> 02:35:37.199
General Room: We've spent a tremendous amount of the last few months talking about closing schools, not closing schools, closing schools. I haven't heard a lot of dialogue about what else we could do. I'm sure that has happened, but I'm not privy to it, so I would love to get some visibility to what other options the Board is entertaining to address this budget issue, so we can all succeed rather than fail together.

1005
02:35:37.210 --> 02:35:37.980
General Room: Thank you.

1006
02:35:42.420 --> 02:35:43.029
General Room: And

1007
02:35:44.540 --> 02:35:48.089
General Room: I'm not sure when you when you came in, or who didn't. But come on forward. What's your name?

1008
02:36:10.680 --> 02:36:12.399
General Room: Kind of short here? Okay.

1009
02:36:12.480 --> 02:36:37.430
General Room: Hi, my name is Jennifer Zhao. I'm a parent of 2 of 3 students, one at Athe, 2 at Bolton elementary school. We moved here about one year ago from New York, where I was a school board member for 6 years. So 1st of all, I want to thank you for your service. I totally understand the difficult position that sometimes you are in and all the volunteer time that you've put in

1010
02:36:37.430 --> 02:36:48.100
General Room: today. I want to address a couple issues. We've heard from some parents on the closure of schools, and we have this discussion for many months already.

1011
02:36:48.170 --> 02:36:56.990
General Room: Just couple days ago I was very upset to hear that the small schools task force which you have

1012
02:36:57.340 --> 02:37:12.319
General Room: created is now disbanded, and that was due to the fact that there was not a open meetings for that, and that that was actually there was agreements against it. And there was letters that

1013
02:37:12.870 --> 02:37:25.640
General Room: basically said that that was not lawful. So! And then I was even more upset to hear that the volunteers were actually being asked to pay the fine for that

1014
02:37:25.860 --> 02:37:27.146
General Room: lack of

1015
02:37:28.260 --> 02:37:40.700
General Room: oversight, or the lack of like being able to make that those meetings open. So I just want to say, it's really not fair for the volunteers to be burdened with that

1016
02:37:41.208 --> 02:37:44.140
General Room: fine, because they would not be

1017
02:37:44.590 --> 02:38:06.810
General Room: in any position to really make a decision on whether those meetings should be open or not so that does not really encourage further task forces to be formed with volunteer parents. I don't think any parents would want to volunteer for future task forces, knowing that they could be subject to a fine from

1018
02:38:06.950 --> 02:38:20.639
General Room: like some other governing body, and that the school district would throw them under the bus and not take a responsibility for the decisions that they've made as a school board member. You have 3 jobs. One is to hire and fire the superintendent.

1019
02:38:20.680 --> 02:38:25.389
General Room: 2 is to steward the money, the budget that is the general fund

1020
02:38:25.410 --> 02:38:51.970
General Room: and also capital project, and then 3 is policy. So the last thing I'll mention is that I did submit a draft closure school closure policy to you. I have not heard back from the Board President on that, and I don't see that on the agenda. So I would encourage you to consider having a school closure policy and a school opening policy in place before you open or close any schools. Thank you.

1021
02:39:06.190 --> 02:39:11.329
General Room: And last, but not least.

1022
02:39:12.980 --> 02:39:18.640
General Room: thank you. You're still running ahead schedule, though. So that's a good thing. I'll be happy to to go home with you.

1023
02:39:19.840 --> 02:39:43.519
General Room: I want to just refer back to Katie and her comments as to why youth, athletics is so important and so critical for the well-rounded growth and development of our youth. And I'm not going to repeat all of that. But for the people predominantly of Wilsonville here, what I'm here to talk about is the 10 Acres Oppenlander Fields that the school district is trying to sell. That's currently active ball fields. So that would reduce our capacity within the district.

1024
02:39:43.720 --> 02:39:56.300
General Room: I want to acknowledge the ongoing post-trial issues that we know. The Board's open discussion of Oppenlander needs to wait for for that trial closure, but I also want to formally inform you that friends of Oppenlander, which is an Oregon

1025
02:39:56.310 --> 02:40:20.889
General Room: public benefit charity, we've got a 501 c. 3. Application pending that we have come together should say we. I'm helping lead a team, but the other people are doing the heavy lifting to raise what we think might be significant additional dollars necessary to complete the Oppenlander purchase. If the district continues to seek a developer, price tag for the sale of Oppenlander fields the parkland to the city.

1026
02:40:20.970 --> 02:40:32.760
General Room: In addition to the bond measure, the pact and the pact that was formed in 2022. This friends of Oppenlander, as I mentioned is a 501 c. 3. So we've been soliciting donations through that. And we've already started that process.

1027
02:40:32.810 --> 02:40:47.450
General Room: We're working with the city. And that's where I was when I was late here tonight at City Council meeting towards formalizing a partnership, a private public partnership to preserve the 40 year Legacy of Opplander fields as an open space park and athletic venue under city ownership

1028
02:40:47.630 --> 02:41:08.059
General Room: we desire a mutually beneficial and collaborative purchase negotiation process as soon as the district is able, and we understand the pause now, but we know they're moving slowly now in terms of that engagement. But at some point, probably at some point we don't even know what that date will be. It could be sooner or later. Things are going to be moving quickly. So I want to keep planting this seed and nurturing it.

1029
02:41:08.080 --> 02:41:17.180
General Room: We want the district to know that the public still wants Oppenlander to remain in perpetuity as a park, and friends of Oppenlander is committed to helping to facilitate this desire.

1030
02:41:17.190 --> 02:41:34.640
General Room: we continue to ask the district to keep this in the front of your mind, so that when that time comes that we can have those conversations, and I know, having talked to some of you individually. You're interested in that. But we have to. Do. You know, we have to be prepared for that. So thank you for your ongoing consideration and your patience. As I keep you updated along this process.

1031
02:41:34.740 --> 02:41:36.530
General Room: Let's go home soon. Thank you.

1032
02:41:41.410 --> 02:41:45.910
General Room: All right, I believe that concludes public comment.

1033
02:41:48.960 --> 02:41:49.740
General Room: Yeah.

1034
02:41:52.930 --> 02:41:54.840
General Room: right? This, did you?

1035
02:42:05.980 --> 02:42:14.039
General Room: So I didn't. I didn't plan to say anything, but then I was thinking about it during all of this great feedback.

1036
02:42:14.100 --> 02:42:17.860
General Room: and I just wanted to share maybe a couple of thoughts from

1037
02:42:17.910 --> 02:42:30.849
General Room: where I sit and maybe where my fellow board members sit in terms of everything that we've heard, and that we continue to hear. And I want to start by just reminding folks

1038
02:42:30.880 --> 02:42:51.279
General Room: of the really difficult budget season we went through last year where we had to make 4.5 million dollars in reductions across our school operational budgets. And so this included supplies, vendor contracts, rentals, utilities, printers, tech.

1039
02:42:51.460 --> 02:42:56.089
General Room: So this was all affecting

1040
02:42:56.180 --> 02:43:00.880
General Room: just the general operations here at the district office, and then across all of our schools.

1041
02:43:00.950 --> 02:43:17.030
General Room: and then we also had to reduce another 4 million dollars across administrative and student support. And so this included our teacher librarian program. Some of our licensed support staff.

1042
02:43:17.100 --> 02:43:20.060
General Room: reducing some of our online programming

1043
02:43:20.070 --> 02:43:46.650
General Room: and making that only for high school. And then we had to decrease by another 1.5 million dollars, 12 primary classroom teachers due to lack, due to decreasing enrollment. And this was outside of our local option, levy teachers, but still a reduction. Nonetheless. So this was about 10 million dollars in cuts, and it was painful, and it was awful, and it was emotional, and it was hard

1044
02:43:46.910 --> 02:43:50.930
General Room: and so fast forward to just what we've heard tonight

1045
02:43:51.460 --> 02:43:54.549
General Room: we start off, hearing from Director sloop

1046
02:43:54.920 --> 02:44:03.049
General Room: about these unfunded mandates that the State hands down to us that we have to deal with. And so we factor that into the budget

1047
02:44:03.190 --> 02:44:07.920
General Room: we hear from the superintendent about our doubling purs rate that are going to be in our budget.

1048
02:44:08.507 --> 02:44:10.209
General Room: This upcoming may

1049
02:44:10.800 --> 02:44:20.000
General Room: we hear from our finance director that our fund balance is one half of what it needs to be to be a healthy financial school district.

1050
02:44:20.850 --> 02:44:35.440
General Room: And then we start talking about the small Schools Task force. And I think it's safe to say that nobody wants to close schools. And the reason we have this task force is to look at

1051
02:44:35.640 --> 02:44:43.789
General Room: the financial impact of schools that are small. It's not a school closure task force. It's a small schools task force.

1052
02:44:44.260 --> 02:44:50.809
General Room: And so we hear that frustration and anger of wanting to keep schools open. And meanwhile we have all of this

1053
02:44:51.472 --> 02:44:54.779
General Room: financial reality kind of looming over us.

1054
02:44:55.020 --> 02:44:57.889
General Room: But then we hear at the same meeting.

1055
02:44:58.150 --> 02:45:06.320
General Room: a request or a need for more investment in school facilities, which also relates back to our capital plan.

1056
02:45:06.340 --> 02:45:11.710
General Room: and we all, I think, believe so much in equal access

1057
02:45:11.770 --> 02:45:18.750
General Room: to high quality facilities at our schools, which is precisely what a long range plan funds.

1058
02:45:18.970 --> 02:45:32.360
General Room: In this past year we invested in a new track at Rosemont. We invested in other sports facilities. We invested in new fields and new turf, other places.

1059
02:45:32.530 --> 02:45:42.209
General Room: And so here, in the exact same meeting, we're having a conversation about a request for funding for another purchase or another option that would be in our long range plan.

1060
02:45:42.560 --> 02:45:52.290
General Room: And then we come to Oppenlander another request for something that has a significant financial impact on this district.

1061
02:45:52.380 --> 02:45:57.370
General Room: And so I just wanted to mention all of this because

1062
02:45:57.410 --> 02:46:01.069
General Room: we're in the midst of a process. That is.

1063
02:46:01.100 --> 02:46:26.620
General Room: it's painful. And you know we've heard people say, I never want to come back here and testify again, and and we get that. But I just hope that as we like leave this meeting, that this ability to weave together all of these different things we've tackled just in one night is something that we can be thoughtful about together because it's not going to get easier. And if we continue to have all of these different interests.

1064
02:46:26.790 --> 02:46:39.059
General Room: there's going to have to be some give and take somewhere. And so I just wanted to share those perspectives. And how seriously I know that we're all taking this

1065
02:46:39.180 --> 02:46:54.109
General Room: and how hard it is because when you're a public entity and you have limited funding, and you have so many incredible, worthy causes, there's no easy answer. And so, if there's a sense that there is

1066
02:46:54.190 --> 02:47:20.460
General Room: a way to balance the budget, or to solve this, or to fix it. I would love to hear more, because, frankly, it can seem a little bleak at times. But what's not bleak is the passion and the encouragement and just the love that everybody has for their schools and for their passion projects. So just want to thank you for coming, but just wanted to offer that

1067
02:47:20.460 --> 02:47:24.969
General Room: summary, because sitting here and hearing all of these little buckets.

1068
02:47:25.020 --> 02:47:36.139
General Room: it just made me want to make sure that we're all seeing what weaves us all together as we head into this next budget season. So, thanks for indulging me and letting me have a minute.

1069
02:47:37.470 --> 02:47:40.530
General Room: Jared Taylor I have a question about.

1070
02:47:42.020 --> 02:47:44.380
General Room: or if I could ask that, I thought

1071
02:47:44.410 --> 02:47:52.430
General Room: we weren't able to comment on public comment. So I guess I'm confused about what just occurred.

1072
02:47:52.520 --> 02:47:54.429
General Room: I was just commenting on

1073
02:48:00.240 --> 02:48:08.840
General Room: the I don't know if there's a specific rule that says that you cannot respond.

1074
02:48:09.030 --> 02:48:15.010
General Room: We typically don't respond. It's a time for the audience to engage.

1075
02:48:15.790 --> 02:48:28.649
General Room: I guess, or present to us and us to listen. I don't know that there's anything in the bylaws that says that a board member is restricted from making a response. I have no problem looking that up.

1076
02:48:29.284 --> 02:48:32.005
General Room: That would be helpful. Okay,

1077
02:48:33.030 --> 02:48:36.599
General Room: I'll I will be more than happy to to do that.

1078
02:48:37.040 --> 02:48:45.890
General Room: So in that spirit. Thank you all for coming out this evening, and

1079
02:48:46.360 --> 02:48:53.160
General Room: our next Board meeting is January 13th in the New Year. So happy New Year and happy holidays to all of you.

1080
02:48:53.540 --> 02:48:54.210
General Room: Nope.